Updating your company headquarters address

To update your company’s headquarters address you will need to complete the following steps as applicable.

1. Update your company’s address with Duns & Bradstreet.
   1. If you have problems with this step, please contact the Duns & Bradstreet Helpdesk.
2. Update your "Physical Address" in SAM.gov. The changes to your address will be visible in SAM 24 hours after they have been made at D&B. If after 24 hours you do not see the changes, you can manually update your information by following the steps below:
   1. Go to the SAM.gov.
   2. Enter your username and password, and then click the "Log In" button
   3. Select "Complete Registrations" under “Manage Entity” in the left navigation pane.
   4. Select the entity record that you want to update and click the "Update" button.
   5. Click the "Refresh D&B" button on the "Verify DUNS" page to view and accept your D&B address change information
3. Update or verify your "Mailing Address" in SAM.gov. (This is a separate information block than the "Physical Address".)
4. Once your address has been updated in SAM.gov, the system will automatically start an eMod modification request. (Every person listed on your Authorized Negotiators List will receive an email stating that a modification request has been started.)
   1. Please note that it can take over 24 hours for this modification process to be initiated in the eMod system.
   2. To accept the eMod modification request:
      1. Go to the eMod system.
      2. Sign-in to eMod using your FAS ID.
      3. Locate, verify and approve the address change.
      4. Keep a copy of the SF-30 that was created by the eMod system, documenting this change to your company’s headquarters address.
5. While in the eMod system, start and submit an "administrative" eMod request to update the "Contract Administrator/Point-of-Contact (POC)," email address, and/or telephone number (as necessary).
   1. For step-by-step instructions on how to complete this process, please see the “Administrative Modifications” section of the "User Guide for eOffer/eMod".
   2. Please note that you must be an Authorized Negotiator who has signing authority for your GSA contract to complete this step.
   3. Hint: Most Procurement Contracting Officers (PCOs) require a letter, on company letterhead, briefly describing the requested change to be submitted electronically with the eMod request.
6. While in the eMod system, review the “Authorized Negotiators” associated with your contract to ensure all parties listed are still associated with your company and/or your GSA contract.
   1. It is a good practice to keep your Authorized Negotiator List up-to-date. The individuals identified on your Authorized Negotiator List have the ability to make legal changes to your contract on your company’s behalf.
7. Email your Administrative Contracting Officer (ACO) to notify them of the address change.
8. If your company has a subcontracting plan, email the Contracting Officer who administers your subcontracting plan. (This does not apply to Small Businesses.)
9. GSA Advantage and PO Portal
   1. A new SIP or EDI upload is required to update the address and/or email address associated with your PO Portal account and the orders processed through the PO Portal website. (Hint: Please update your Terms & Conditions Price List at the same time (Step 10)
   2. Please see the instructions in thePO Portal Help Guide for additional instructions.
10. Terms & Conditions Price List
    1. Your company should have an internal copy of your Terms & Conditions Price List. Remember to update this local copy of your Terms & Conditions Price List.
    2. Post your updated Terms & Conditions Price List on GSA Advantage via a SIP or EDI upload.
11. Vendor Support Center (VSC) Profile - The one-stop shop for everything about your GSA contract. You can update your name, phone, fax, address & company info as needed. If you have a change in personnel, it is recommended that you update your profile as soon as possible.  Updating this information ensures that the VSC staff can contact you with important notices regarding your account.