Office of the Procurement Ombudsman
The Office of the Procurement Ombudsman (OPO) has a new and improved gsa.gov website! As a voice for industry, OPO ensures that concerns with programs and processes are directed to and addressed by the appropriate entities within GSA. OPO also partners with the Federal Acquisition Institute (FAI) to offer training for the acquisition workforce and increase collaboration between government and industry.
Upcoming Change to GSA Advantage! Purchase Order Numbering Process
We have an important announcement regarding an upcoming change to the GSA Advantage! Purchase Order (PO) numbering process. With this new process, the PO number will no longer be modifiable. This means that purchasers will no longer be able to manually enter a PO number. We currently anticipate implementing this change in late Spring 2017, and will post another update when we have an exact date.
With the implementation of this change, the PO number will change as well and will always comprise 13 characters (example: 47QDCC17F0001) and will conform to the following format:
- Positions 1-6 - AAC - all orders will use the GSA Advantage AAC of “47QDCC”
- Positions 7-8 - Fiscal Year
- Position 9 - Instrument Type
- Positions 10-13 - Sequence Number
Realignment of GSA’s Acquisition Workforce
Last month, the Federal Acquisition Service (FAS) realigned our resources to better support the Category Management model. One of the benefits of this realignment is closer working relationships between members of our acquisition workforce. The Procurement Contracting Officer (PCO), Administrative Contracting Officer (ACO) and Industrial Operations Analyst (IOA) are now aligned to specific Schedules to better assist your needs. As we implement these changes, FAS wants to ensure you are able to contact the correct individuals.
You can easily locate your FAS point of contact(s) at any time. To find your PCO, you can look up your contract number on GSA eLibrary . To find your current ACO or IOA, use the ACO/IOA locator within GSA’s Vendor Support Center. To learn more about Category Management at GSA and across Government, read "Taking Category Management Government-Wide" on the GSA Blog.
Additionally, as an outcome of this realignment, our IOAs will be performing more of our ongoing compliance assessments virtually. If you are new to this process, or if you have any questions, your IOA will provide you with all the assistance you need to guide you through the virtual assessment process.
2017 Federal Acquisition Training Symposium
Join us in Huntsville, AL April 25-26 for our 2017 Federal Acquisition Training Symposium (FATS). We invite our Schedule, MAC and GWAC partners to educate and inform our customer agency community the latest on their GSA solutions. Exhibitors must be a GSA contract holder to exhibit.
The website for the event is www.gsafas2017.com, click on the Exhibitor tab for more information.
Cloud Access for Federal Enterprise Collaborative Workshop
On March 13th the GSA Cloud Access for Federal Enterprise (CAFE) team will be hosting a collaborative workshop with industry to enlist your help and diverse expertise as we set out to improve the way that government agencies identify, solicit, acquire, secure, and fund cloud computing services. Register today.
New green icons available in GSAAdvantage!
GSA recently added two new ‘green’ icons to GSAAdvantage! that Schedule contractors can use to identify product environmental attributes. First, a ‘Safer Choice’ icon is available for cleaning (and other) products that meet the EPA Safer Choice standard, demonstrating that the product is safe for human health and the environment. Second, an ‘EPA Recommended’ icon is available for products that conform and/or are certified to one of the specifications, standards and ecolabels recommended by EPA. This icon includes specifications, standards and ecolabels for EPA-specified cafeteria, construction, custodial, electronics, grounds/landscaping and office/furniture products. These two icons greatly expand green options for Schedule contract holders.
Three icons were removed from the Schedules Input Program (SIP) because they are primarily relevant to GSA’s Global Supply program and had low usage rates by Schedule contractors: EPA Primary Metals Free, NESHAP and PRIME. These icons are being retained on GSAAdvantage! to identify green Global Supply items.
Schedule contractors that qualify for a Safer Choice or EPA Recommended icon are encouraged to update their product information in SIP, EDI, and all other relevant mediums in accordance with clause 552.238-72 Identification of Products That Have Environmental Attributes. Note that the new icons have not yet been added to the Formatted Procurement Tool (FPT); icons for products awarded to Schedules 58I and 72 can be added once FPT is updated.
Questions about this update can be addressed to Brennan Conaway at email@example.com.
Updates to Automated IFF Notices
As a Multiple Award Schedules contractor you may have received a recent courtesy notice on unpaid IFF. To foster better communication with our vendor community this has recently changed to include any IFF due. Some vendors may receive notices for very small amounts – which may have resulted from rounding issues or sales adjustments. If you further questions regarding any IFF due, please contact your IOA or ACO to review and reconcile your account.
Immediate Expansion of Eligible Ordering Activities Under Federal Supply Schedules (FSS) to Include Commonwealth of Puerto Rico
The Commonwealth of Puerto Rico is now authorized to purchase via Federal Supply Schedules. Pursuant to Public Law No: 114-187, which was signed into law on June 30, 2016, GSA has authorized the Commonwealth of Puerto Rico as an eligible ordering activity under all GSA Federal Supply Schedules (FSS) contracts. This authority is not limited in scope. Puerto Rico may utilize FSS contracts to purchase products and services in support of their everyday mission needs. GSA Order ADM 4800.2, has been updated (Version I) to incorporate this new authorized ordering activity.This new authority does not require a modification to your existing GSA Schedule contract and is effective immediately. GSAM 552.238-78 Scope of Contract (Eligible Ordering Activities) (SEP 2008) or (Alternate I -- FEB 2007) is incorporated in all FSS contracts. Paragraph (a) (8) of this clause authorizes GSA to add organizations to the eligible list of ordering activities, pursuant to statute or regulation. Since GSA has authorized this new ordering activity pursuant to the statute, no contract modification is needed for these new organizations to be eligible ordering activities under the contract. GSA FSS contractors are reminded that although these new ordering activities are eligible to place orders under the contract, this does not obligate the GSA FSS contractor to accept orders from these activities (See GSAM 552.238-78 (f)).
Schedule 70 announces new Highly Adaptive Cybersecurity Services SINs
GSA’s IT Schedule 70 program is happy to announce the addition of four (4) new Highly Adaptive Cybersecurity Services (HACS) Special Item Numbers (SINs) that support the President’s Cybersecurity National Action Plan (CNAP). The HACS SINs 132-45a, 132-45b, 132-45c, 132-45d offer federal agencies access to the following services: Penetration Testing, Incident Response, Cyber Hunt, and Risk and Vulnerability Assessment. All current IT Schedule 70 suppliers that offer these services will be required to migrate those services to the new HACS SINs. Supplier evaluations are projected to begin on September 1st, 2016. The HACS SINs are projected to be available for federal agencies to begin purchasing cybersecurity services, starting October 1st, 2016.Current suppliers and interested vendors are encouraged to visit our href="https://interact.gsa.gov/document/gsa-proposes-new-highly-adaptable-cybersecurity-services-special-item-number-sin"> Interact page for the complete SIN descriptions and instructions and a pricing proposal template. For general information about GSA’s Cybersecurity programs visit our website here.
Questionnaire to Improve the GSA Schedules’ Modification Process
Multiple Award Schedule (MAS) industry partners, make your voice heard! Take the 2016 MAS Modification Process Improvement Questionnaire today! More Information is available on GSA Interact
Register Now for the IT SCRM Workshop
You’re Invited Monday, August 15, 9 a.m. to Noon (ET) to GSA’s virtual IT Supply Chain Risk Management Workshop! This event will bring together government and industry partners to discuss the different drivers behind supply chain risk management, requirements, and possible impacts to stakeholders. The Workshop will feature speakers from the Department of Defense, Department of Homeland Security, U.S. Customs and Border Protection, National Institute of Standards and Technology, and the General Services Administration.
IT Schedule 70 New Health IT SIN
GSA’s IT Schedule 70 program is happy to announce the addition of the new Health IT Services Special Item Number (SIN) 132-56. The new Health IT SIN will provide industry partners the opportunity to differentiate their Health IT service offerings from other IT services currently under the program. This allows providers to stand out to customers seeking Health IT services
Please see solicitation refresh 38 for the complete mod description, then visit the. webpage for the Health IT SIN.
How to add the Health IT SIN
- Current IT Schedule 70 contract holders must submit a mod to the contract through GSA's eOffer/eMod portal.
- Industry partners who are not IT Schedule 70 contract holders must follow the steps in the online guide to prepare and submit an offer.
- Both new and existing industry partners may be eligible for the FASt Lane program, which gives suppliers shorter processing times for IT Schedule 70 contract actions. Contact FAStLane@gsa.gov for more information and assistance.
Visit the IT Schedule 70 Interact page to download detailed instructions and a pricing proposal template.
Cyber security National Action Plan (CNAPS) Highly Adaptive Cybersecurity Services (HACS) West Industry Day
Join us on July 13, 2016, as GSA hosts an industry event to support the Cybersecurity National Action Plan (CNAP). This West Coast session is a followup to the DC-based industry day workshop held last month.
GSA is visiting the Bay Area to bring together government and industry partners to discuss GSA's role in the CNAP, to identify new ways GSA can engage technology and security companies interested in providing their services to government buyers, and to provide an opportunity for industry to understand the GSA cyber acquisition strategy regarding proactive and reactive cybersecurity services identified in the CNAP.
This event will accomplish the following objectives:
1) Discuss new and emerging cybersecurity services and how those services can be used by federal departments and agencies
2) Inform participants about the upcoming Highly Adaptive Cybersecurity Services (HACS) Special Item Number (SIN) and how companies can utilize the SIN to offer their services to federal buyers
3) Discuss IT Schedule 70’s latest initiatives designed to make it easier for companies to do business with the federal government, including the
Registration for in person attendance has already closed, but you can still join us in our virtual Meeting Space.
Refresher Webinar on Trade Agreements Act (TAA)
GSA industry partners are encouraged to attend a very important refresher training on the Trade Agreements Act (TAA) policy and compliance. The Trade Agreement Act is the enabling statute that implements numerous multilateral and bilateral international trade agreements and other trade initiatives. The Trade Agreements Act applies to all GSA Schedules. In accordance with the TAA, only U.S.-made or TAA designated country end products shall be offered and sold under Schedule contracts. To learn more, join us for a webinar on Monday, July 11th from 1pm-3pm EST. Please register using the following link: https://meet.gsa.gov/e34datp883u/event/registration.html
Transactional Data Reporting and the Formatted Product Tool Pilots Launch
GSA will implement two major initiatives this summer as part of the MAS Transformation initiative.
The Transactional Data Reporting Rule (TDR) requires vendors to electronically report the price the federal government paid for an item or service purchased through GSA acquisition vehicles. The rule reduces burdensome reporting requirements for industry. It also supports government-wide category management initiatives by producing market intelligence that GSA and its partner agencies can use to make smarter acquisition decisions and save taxpayer dollars.
The Formatted Product Tool (FPT) is a systems upgrade that will be activated within the existing eOffer and eMod platforms. This enhancement will replace the cumbersome and redundant SIP and CORS processes, and through an automatic upload of products and prices, improve speed to market on GSA Advantage! so items are seen immediately and can be purchased by our federal customers.
Visit the MAS Interact page to learn more and find opportunities for training on each initiative. Please continue to monitor the MAS Interact page, as we will be posting updates and advanced notices on the interactive platform moving forward.
GSA is getting rid of the SIP and CORS processes!
Visit our MAS Interact page to learn more about the benefits of the Formatted Product Tool and find opportunities for training on the change.
Register Today: 06/16 NGA/GSA Industry Day for Commercial Satellite Imagery
On June 16, 2016, the National Geospatial-Intelligence Agency (NGA) and the General Services Administration (GSA) will host an industry day for industry partners who offer commercial satellite imagery data, products, and services.
You’ll learn about NGA’s Commercial Initiative to Buy Operationally Responsive GEOINT (CIBORG) program and how you can support this effort. GSA will also explain new initiatives that were put in place to “Make It Easier” (MIE) for industry to do business with ITS’ IT Schedule 70.
There will be two identical sessions: morning and afternoon. The morning session is in person only; in the afternoon, you can attend via webinar. Seating will be limited so two people can attend from each company.
AM Session 1: 9:00 - 11:30 AM Eastern Time Registration: http://go.usa.gov/cJWyw
PM Session 2: 1:00 - 3:30 PM Eastern Time Registration: http://go.usa.gov/cJWye
U.S. General Services Administration
1800 F Street, NW
Washington, DC 20405
PM Session 2: 1:00 - 3:30 Eastern Time PM Virtual Attendance Registration: http://go.usa.gov/cJWVx
Attention PSS Migration contract holders
If your contract has expired or been cancelled due to a PSS Migration and there are still active task orders, you shall continue to report sales after the expiration/cancellation occurs. After expiration/cancellation GSA no longer sends sales reporting reminders, so be sure to mark your calendar. The sales should be reported using a different process in the 72A system, reference the Closeout Sales Reporting Instructions. Also, the contract number used in the 72A system system should always follow the contract number that is on the Task Order Award docs (if the task order was off the old contract (or a BPA attached to an old contract), report the sales and pay IFF on the old contract, but if it is a new task order off of the new contract (or BPA off of the new contract), then report/pay likewise.)
If you need to change sales that have already been reported you can revise previously reported sales with a sales adjustment. There are directions for completing sales adjustments on the 72A site.
February 2016 Solicitation Refresh/Mass Modification Q&As
FAS is committed to transparency and a healthy dialogue with our supplier partners. We encourage Schedule holders to direct inquiries regarding the February 2016 Refresh/Mass Modification changes by posting in the comments section of the GSA Interact Refresh/Mass Mod post. For specific contractual questions, please contact your Contracting Officer. We are encouraging this Interact dialogue because it will enable FAS to:
1) gather all supplier feedback in one place and
2) provide comprehensive responses for the entire supplier community to see.
Thank you in advance for your participation. Please note that you must log into Interact to post a comment.
Duplicate Manufacturer Part Number Enhancement
In 2014, GSA sent notification to Federal Supply Schedule (FSS) contractors regarding compliance with the requirement to submit complete and accurate product price lists for publication on GSA Advantage.
Effective November 23, 2015, contractors will be able to upload duplicate Manufacturer Part Numbers (MPNs) to GSA Advantage. This enhancement will eliminate the need to manipulate the MPN when a contractor has multiple manufacturers with the same MPN.
This notice is to also remind contractors of the requirements under clauses I-FSS-600 Contract Price Lists and 552.238-71 Submission and Distribution of Authorized FSS Schedule Price Lists. Per these clauses, price lists must be complete, and include all supplies, prices, and terms and conditions awarded under a contractor’s FSS contract. A complete price list means that all awarded base products are listed along with all associated descriptive data (to include MPN).
When a contractor’s GSA Advantage price list includes all awarded items and associated descriptive data, it enables customer ordering agencies to easily identify products and find the solutions they need. Improving the integrity of product data allows for better search, comparison of products, and facilitates smarter, data-driven buying decisions.
If you have either a service contract or a service contract with ancillary products, this requirement is not applicable to your contract.
For contractors with awarded products, your price list must include all awarded base products, along with accurate descriptive data. Base products consist of the basic model without any options or accessories.
All responses AND all product data must be received within 90 days of the date of issue of this notification.
For additional information please review the Manfucaturer Part Number FAQ.
Advance Notification for Planned MAS Solicitation Changes Coming to GSA Interact
Beginning this fall, GSA’s Multiple Award Schedules (MAS) program will provide advance notification to industry of significant changes planned for MAS solicitations and contracts. GSA will post the notifications to the Multiple Award Schedules page on GSA Interact, an open community for connecting, communicating, learning, and engaging across GSA topics.
The notifications will offer affected vendors and other interested parties an opportunity to view a description of planned changes prior to release of MAS solicitation refreshes and mass modifications. GSA will strive to post the notifications 30 days prior to official release. Users with a GSA Interact account will be encouraged to provide feedback in the Comments section of each notification. GSA will consider all comments and make revisions as necessary, but generally will not issue a formal response. Since GSA may make changes at any time prior to official release, interested parties should still review the final versions of solicitations and modifications.
GSA anticipates that the first notifications will be posted beginning in mid-November.
Introducing the PROFESSIONAL SERVICES SCHEDULE (PSS)
Effective September 30, 2015, the MOBIS (874), AIMs (541), FABs (520), Language (738II), Logworld (874V), PES (871) and Environmental (899) schedules will no longer be available as individual MAS programs. All of the services covered under these schedules, and all of the existing contractors will be available under the new PROFESSIONAL SERVICES SCHEDULE (PSS), effective October 1, 2015. Additional information pertaining to the Professional Services Schedule (PSS) program can be found on the Interact - Professional Services Category Community and from the Professional Services Schedule page.
Update on Contractor Assessment Reports
Dear Industry Partner: Beginning June 15, 2015, Industrial Operations Analysts began issuing Contractor Assessment Reports after conducting assessments of Multiple Award Schedule contractors, replacing Administrative Report Cards. The Contractor Assessment Report provides timely feedback in areas of contract compliance where you are successful as well as areas needing improvement. Visit the Vendor Support Center for more information on Contractor Assessments.
Cloud Services All in One Place on IT Schedule 70
IT Schedule 70 has made it easier for customers to find and purchase cloud services. A single Special Item Number (SIN) clearly outlines cloud technology.
This SIN (132-40) provides centralized, streamlined access to cloud computing services through IT Schedule 70 to meet your eligible government, state, and local needs. GSA customers will be able to clearly distinguish cloud services from non-cloud IT products and services in order to get you to the right solution quickly. Industry partners will have the enhanced ability to market distinctive cloud computing solutions and offerings on IT Schedule 70.
The new SIN is just one of the ways IT Schedule 70 is working to help our customers and industry partners be more effective and efficient in accomplishing their missions.
Webinar on Contract Modifications
Join us on April 30, 2015, from 1:00 p.m. - 2:30 p.m., EDT for a free contract modifications webinar.
More information and registration can be found here.
Changes to GSA's Contract Compliance Program
GSA's contract compliance program for Multiple Award Schedule contracts is evolving. Contractors are used to Industrial Operations Analysts conducting Contractor Assistance Visits with their contracts twice every five-year period, resulting in an Administrative Report Card being issued by Administrative Contracting Officers. The frequency of interactions is changing along with how contractors will receive feedback.
What used to be called Contractor Assistance Visits or CAVs are now called Contractor Assessments. How frequently you interact with an Industrial Operations Analyst (IOA) to participate in a Contractor Assessment will be directly related to how greatly your contract is being utilized by customers. Contracts with higher levels of customer utilization (currently over $150,000 in sales annually) will receive greater attention via Annual Assessments that primarily focus on sales tracking systems and contract pricing. Contracts with lower levels of customer utilization (under $150,000 annually) will receive less frequent attention. Once every five years, you will still receive a full compliance review that covers the traditional array of topics you are used to. Administrative Report Cards will not be issued for Annual Assessments. However, if you receive an End-of-Term Assessment within the next several months, you will still receive an Administrative Report Card.
More information about how GSA is changing will be posted here, so check back periodically for updates.
Agile Delivery Services Industry Day (Onsite and Virtual) - Jan 27th Event Postponement
Due to expected inclement weather in the Virginia, Maryland, and Washington D.C. areas, the Agile Delivery Services Industry Day (onsite and virtual) initially scheduled for January 27, 2015 has been postponed. GSA apologizes for any inconvenience caused; however, participants' safety is of the utmost importance.
GSA expects to quickly reschedule the event and will be distributing an email in the coming days with information on the new date for both the onsite and virtual event.
GSA releases RFI on the proposed Agile Delivery Services BPA – Industry Feedback Needed!
GSA released an RFI on the proposed Agile Delivery Services Blanket purchase agreement (BPA) on FedBizOpps and GSA's eBuy. GSA’s 18F Team and the Office of Integrated Technology Services (ITS) is collaborating on the establishment of a BPA that will feature vendors who specialize in Agile Delivery Services. The goal of the proposed BPA is to decrease software acquisition cycles to less than four weeks (from solicitation to contract) and expedite the delivery of a minimum viable product (MVP) within three months or less.
Elements being used to develop and make this one of the more unique BPAs are:
- Start Lean - Streamline the process...use proven methods to ensure success
- Show Us - Have vendors demonstrate their Agile capabilities and ability to meet this need
- Onboarding Support - Provide an outreach program to support vendors throughout the process
- Periodic On-ramping, Off-ramping - Create flexibility, increase efficiency and improve effectiveness
- Small Business Friendly - Encourage work to be performed in small, rapid, independent increments
GSA is requesting feedback from industry and other key stakeholders. To view the official Agile Delivery Services RFI, please visit FedBizOpps. The RFI will be open for review and comment until Friday, January 23rd.
To continue the momentum on this initiative, GSA will be hosting an onsite Agile Delivery Services Industry Day on January 27th from 1:00 to 3:00 p.m. ET. Pre-registration is required and seating is limited. If you are interested in attending, Register Here!
For more information on the proposed Agile Delivery Services BPA or the upcoming Industry Day, please contact Mr. Hassan Harris at firstname.lastname@example.org
GSA's FSSI Third-Generation Office Supplies (OS3) Solution is Ready for Business!
The U.S. Government Accountability Office (GAO) has denied all protests filed against the award of U.S. General Services Administration’s (GSA) FSSI Office Supply Third Generation (OS3) solution. The GAO decisions lift the stay of performance on OS3 and GSA can now offer OS3 to federal agencies as a cost-saving and efficient solution for purchasing office supplies. The OS3 solution provides customers with the ability to cut costs and increase efficiencies by buying everyday supplies like pens, paper, and printing items from a list of vendors with negotiated low prices. To learn more about the FSSI OS3 solution, and view a list of the OS3 vendors, visit gsa.gov/os3.
Cloud SIN DRAFT Terms and Conditions - Feedback Date Extended to Jan 15, 2015
The IT Schedule 70 Cloud Program Management Office (PMO) hosted an onsite Industry Day on November 18th. The Team shared insights from the Cloud SIN RFI responses, responded to vendor questions, and discussed the path forward on the Cloud SIN. The Cloud PMO will now be accepting questions and comments through Thursday, January 15th. To view and download the Terms and Conditions, visit GSA Interact. Feedback and questions must be submitted via email to email@example.com