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EDI Helpful Hints
You are given three options on where to enter your data

Option 1 Product Information

Option 1 is to enter your data as a product.

Do not enter your data under the products category. It will be rejected. As refinements are made to GSA Advantage! you may experience problems if your SERVICES information is loaded under the section to collect product information.

Option 2 Services Information

Option 2 is to enter your data under the services category.

This option should only be used for services that can be ordered without developing a statement of work. We envision VERY LIMITED use of this option because almost all services require the development of a statement of work. In some instances, services may be ordered without developing a statement of work if the purchase of the service is ancillary to a purchase of a product. For example, the services required to install carpet.

If in doubt please enter your data as a text/reference file (Option 3) and DO NOT use the service information option. If you use this option incorrectly, the file will be rejected by the GSA Contracting Officer reviewing your submission and the data will not be uploaded to GSA Advantage!.

  • Each SIN and its respective information must be entered one at a time meaning you cannot highlight all the SINs your company provides all at once.
  • Part number is a required field. To accommodate Services, we suggest you enter an abbreviation of your labor category.
  • In the Description of Service, please enter a description of your labor category and its requirements. For example, Graphic Designer requires a college degree with 4 years experience.
  • Please be advised that you may enter information under the Services category as well as the TEXT category. This will only help your company in having a presence on GSA Advantage!.

Option 3 Text/Reference Information

Option 3 is to enter your data under the Text category.

This option should only be used for services that can be ordered without developing a statement of work. We envision VERY LIMITED use of this option because almost all services require the development of a statement of work. In some instances, services may be ordered without developing a statement of work if the purchase of the service is ancillary to a purchase of a product. For example, the services required to install carpet.

  • We recommend that if you save your information as a text file that you review it prior to submission for approval for GSA Advantage!, for example, if you created an html document, please open it with your browser to ensure that the information displays as you intended. You may encounter some spacing and formatting problems, it is advised that you refrain from using tabs. GSA will not format your data, therefore it will be entered into the system exactly as you provide it to us.
  • We recommend you provide information about the Services you provide as it relates to your contract. List your labor categories, a definition of your labor categories, and your pricing as well. It may be best to put this information into a table that is easy to view.
  • If you have a website and you would like to have a direct link to your URL in the body of the text, we recommend that you use html codes otherwise it will not be an active link.
  • If your Government web presence is just a page on your commercial website, we recommend you list the specific URL for government information. The less steps a user has to go through to get to your information the better.
  • The GSA Advantage! search feature can only index the information contained on the URL that you provide us. Indexing means that GSA Advantage! can only search the text on the first page of your website. Therefore, it is imperative to place all relevant information on the first page of your website.
  • Describe the services being offered under your GSA schedule contract using key words that you believe potential customers will input into a search feature to locate your services.
  • If you are referencing your website, we recommend you create a table of contents at the beginning of the webpage (preferably sorted by SIN). For each SIN, (or labor category you might consider making a link to where the information is located further down on the page. Remember that GSA Advantage! can only conduct a search within the first page of a company's website. This will make browsing through the page easier for the customer.
  • We also strongly encourage you to follow the format outlined below:
    • Company name
    • Table of Contents (by SIN). This may be included under ordering instructions.
    • Ordering instructions/terms and conditions
    • Company overview (if necessary)
    • Description of services offered under each Special Item Number (IMPORTANT)!
    • Definitions of Labor Categories (include education, experience, special skills, areas of specialization, etc.)
  • Please note that you can only submit one text file per schedule. Therefore, if you have multiple SINs under one schedule, it is recommended that you follow the above outline and type the information about each SIN all at once. The text file does not have a size limit, but please keep the information complete and concise.
  • If you reference your website, your webpage must have the capability to allow the user to hit the back button on their browser to allow them to go back into GSA Advantage!.

PRICING
We recommend you provide a table as an easy means to show the different labor categories and other awarded items/services as well as the respective pricing for each. It is strongly recommended that the labor category hyperlink to a definition of that labor category on the same page. If your prices change, you are responsible for updating and resubmitting your prices on the text file.