860 Purchase Order Change Request - Buyer Initiated

Functional Group ID=PC

Introduction:

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Change Request - Buyer Initiated Transaction Set (860) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide the information required for the customary and established business and industry practice relative to a purchase order change. This transaction can be used: (1) by a buyer to request a change to a previously submitted purchase order or (2) by a buyer to confirm acceptance of a purchase order change initiated by the seller or by mutual agreement of the two parties.

Notes:

1. This transaction set is used to issue modifications to all types of award instruments, i.e., contracts, purchase orders, delivery orders, grants, leases, basic contracts, etc.  DO NOT use this transaction set to modify a telecommunication order, i.e., an 850T transaction set.  Use an 860T for this purpose.

2. The term modification, used in this implementation convention, includes change orders.

3.   This transaction set makes use of code lists contained in the Federal EDI Coding Manual which can be found at http://www.fedebiz.gov, under Resources, Related Documents. 

4.  When the modification action is applicable to data in Table 1 (Header), or has no affect on Table 1 data, use the appropriate code in G5301 of the 1/G53/274 segment and comply with the instructions for the code.

5.  When the modification action is applicable to a line item in table 2, insure appropriate action is taken to table 1 and other line items in table 2, if applicable. For example, if a line item is added to table 2 with a different delivery date than all the other line items and the delivery date for all the line items was identified in table 1, then the delivery date must be deleted from table 1 and added to every line item in table 2.	

Heading:

Page	Pos.	Seg.		Req.		Loop	Notes and
No.	No.	ID	Name	Des.	Max.Use	Repeat	Comments	
7	010	ST	Transaction Set Header	M	1									
8	020	BCH	Beginning Segment for Purchase Order Change	M	1									
13	040	CUR	Currency	O	1									
16	050	REF	Reference Identification	O	>1									
Not Used	060	PER	Administrative Communications Contact	O	3									
Not Used	070	TAX	Tax Reference	O	>1									
20	080	FOB	F.O.B. Related Instructions	O	>1									
Not Used	090	CTP	Pricing Information	O	>1									
Not Used	095	PAM	Period Amount	O	10									
23	110	CSH	Sales Requirements	O	5									
			LOOP ID - SAC			25								
25	120	SAC	Service, Promotion, Allowance, or Charge Information	O	1									
Not Used	125	CUR	Currency	O	1									
														
31	130	ITD	Terms of Sale/Deferred Terms of Sale	O	5									
Not Used	140	DIS	Discount Detail	O	20									
33	145	INC	Installment Information	O	1									
35	150	DTM	Date/Time Reference	O	10									
38	160	LDT	Lead Time	O	12									
Not Used	180	LIN	Item Identification	O	5		n1							
Not Used	185	SI	Service Characteristic Identification	O	>1									
40	190	PID	Product/Item Description	O	200									
42	200	MEA	Measurements	O	40									
47	210	PWK	Paperwork	O	25									
51	220	PKG	Marking, Packaging, Loading	O	200									
Not Used	230	TD1	Carrier Details (Quantity and Weight)	O	2									
53	240	TD5	Carrier Details (Routing Sequence/Transit Time)	O	12									
Not Used	250	TD3	Carrier Details (Equipment)	O	12									
55	260	TD4	Carrier Details (Special Handling or Hazardous Materials or Both)	O	5									
Not Used	267	CTB	Restrictions/Conditions	O	>1									
56	270	MAN	Marks and Numbers	O	10									
57	274	G53	Maintenance Type	O	>1									
59	275	TXI	Tax Information	O	>1									
61	276	PCT	Percent Amounts	O	>1									
			LOOP ID - AMT			>1								
62	277	AMT	Monetary Amount	O	1									
65	279	REF	Reference Identification	O	>1									
Not Used	280	DTM	Date/Time Reference	O	1									
Not Used	281	PCT	Percent Amounts	O	>1									
			LOOP ID - FA1			>1								
66	282	FA1	Type of Financial Accounting Data	O	1									
67	283	FA2	Accounting Data	M	>1									
														
			LOOP ID - N9			1000								
70	285	N9	Reference Identification	O	1									
74	287	DTM	Date/Time Reference	O	>1									
75	290	MSG	Message Text	O	1000									
														
			LOOP ID - N1			200								
77	300	N1	Name	O	1									
82	310	N2	Additional Name Information	O	2									
83	320	N3	Address Information	O	2									
84	330	N4	Geographic Location	O	>1									
Not Used	335	NX2	Location ID Component	O	>1									
86	340	REF	Reference Identification	O	12									
88	350	PER	Administrative Communications Contact	O	>1									
Not Used	355	SI	Service Characteristic Identification	O	>1									
Not Used	360	FOB	F.O.B. Related Instructions	O	1									
Not Used	370	TD1	Carrier Details (Quantity and Weight)	O	2									
Not Used	380	TD5	Carrier Details (Routing Sequence/Transit Time)	O	12									
Not Used	390	TD3	Carrier Details (Equipment)	O	12									
Not Used	400	TD4	Carrier Details (Special Handling or Hazardous Materials or Both)	O	5									
Not Used	410	PKG	Marking, Packaging, Loading	O	200									
														
			LOOP ID - LM			>1								
91	420	LM	Code Source Information	O	1									
92	430	LQ	Industry Code	M	>1									
														
			LOOP ID - SPI			>1								
93	440	SPI	Specification Identifier	O	1									
95	450	REF	Reference Identification	O	5									
96	460	DTM	Date/Time Reference	O	5									
97	470	MSG	Message Text	O	50									
			LOOP ID - N1			20								
98	480	N1	Name	O	1									
100	490	N2	Additional Name Information	O	2									
101	500	N3	Address Information	O	2									
102	510	N4	Geographic Location	O	1									
Not Used	520	REF	Reference Identification	O	20									
103	530	G61	Contact	O	1									
104	540	MSG	Message Text	O	50									
														
			LOOP ID - CB1			>1								
105	550	CB1	Contract and Cost Accounting Standards Data	O	1									
108	560	REF	Reference Identification	O	20									
110	570	DTM	Date/Time Reference	O	5									
111	580	LDT	Lead Time	O	1									
112	590	MSG	Message Text	O	50									
														
			LOOP ID - ADV			>1								
Not Used	600	ADV	Advertising Demographic Information	O	1									
Not Used	610	DTM	Date/Time Reference	O	>1									
Not Used	620	MTX	Text	O	>1									

Detail:

Page	Pos.	Seg.		Req.		Loop	Notes and
No.	No.	ID	Name	Des.	Max.Use	Repeat	Comments	
			LOOP ID - POC			>1								
113	010	POC	Line Item Change	O	1									
119	015	LIN	Item Identification	O	>1									
Not Used	018	SI	Service Characteristic Identification	O	>1									
124	020	CUR	Currency	O	1									
127	025	CN1	Contract Information	O	1									
129	030	PO3	Additional Item Detail	O	25									
130	040	CTP	Pricing Information	O	>1									
Not Used	041	PAM	Period Amount	O	10									
134	049	MEA	Measurements	O	40									
			LOOP ID - PID			1000								
139	050	PID	Product/Item Description	O	1									
Not Used	060	MEA	Measurements	O	10									
														
141	070	PWK	Paperwork	O	25									
145	080	PKG	Marking, Packaging, Loading	O	200									
147	090	PO4	Item Physical Details	O	>1									
150	100	REF	Reference Identification	O	>1									
154	110	PER	Administrative Communications Contact	O	3									
			LOOP ID - SAC			25								
156	130	SAC	Service, Promotion, Allowance, or Charge Information	O	1									
Not Used	135	CUR	Currency	O	1									
														
Not Used	140	IT8	Conditions of Sale	O	1									
162	142	CSH	Sales Requirements	O	>1									
Not Used	150	ITD	Terms of Sale/Deferred Terms of Sale	O	2									
Not Used	160	DIS	Discount Detail	O	20									
164	165	INC	Installment Information	O	1									
Not Used	170	TAX	Tax Reference	O	>1									
166	180	FOB	F.O.B. Related Instructions	O	>1									
Not Used	190	SDQ	Destination Quantity	O	500									
169	200	DTM	Date/Time Reference	O	10									
Not Used	230	TD1	Carrier Details (Quantity and Weight)	O	1									
172	240	TD5	Carrier Details (Routing Sequence/Transit Time)	O	12									
Not Used	250	TD3	Carrier Details (Equipment)	O	12									
174	260	TD4	Carrier Details (Special Handling or Hazardous Materials or Both)	O	5									
175	270	MAN	Marks and Numbers	O	10									
176	276	PCT	Percent Amounts	O	>1									
Not Used	285	TC2	Commodity	O	2									
Not Used	286	CTB	Restrictions/Conditions	O	>1									
177	290	TXI	Tax Information	O	>1									
179	291	SPI	Specification Identifier	O	>1									
181	292	MSG	Message Text	O	>1									
			LOOP ID - QTY			>1								
Not Used	293	QTY	Quantity	O	1									
Not Used	294	SI	Service Characteristic Identification	O	>1									
														
			LOOP ID - SCH			200								
182	295	SCH	Line Item Schedule	O	1									
Not Used	300	TD1	Carrier Details (Quantity and Weight)	O	2									
Not Used	305	TD5	Carrier Details (Routing Sequence/Transit Time)	O	12									
Not Used	310	TD3	Carrier Details (Equipment)	O	12									
Not Used	315	TD4	Carrier Details (Special Handling, or Hazardous Materials, or Both)	O	5									
														
			LOOP ID - N9			1000								
185	320	N9	Reference Identification	O	1									
Not Used	325	DTM	Date/Time Reference	O	>1									
189	330	MSG	Message Text	O	1000									
														
191	331	LS	Loop Header	O	1									
			LOOP ID - LDT			>1								
192	332	LDT	Lead Time	O	1									
194	333	QTY	Quantity	O	>1									
196	334	MSG	Message Text	O	1									
197	335	REF	Reference Identification	O	3									
			LOOP ID - LM			>1								
199	336	LM	Code Source Information	O	1									
200	337	LQ	Industry Code	M	>1									
														
201	338	LE	Loop Trailer	O	1									
			LOOP ID - N1			200								
202	340	N1	Name	O	1									
206	350	N2	Additional Name Information	O	2									
206	360	N3	Address Information	O	2									
206	370	N4	Geographic Location	O	1									
206	373	QTY	Quantity	O	>1									
Not Used	375	NX2	Location ID Component	O	>1									
206	380	REF	Reference Identification	O	12									
206	390	PER	Administrative Communications Contact	O	3									
Not Used	395	SI	Service Characteristic Identification	O	>1									
Not Used	396	DTM	Date/Time Reference	O	1									
Not Used	400	FOB	F.O.B. Related Instructions	O	1									
206	405	SCH	Line Item Schedule	O	1									
Not Used	410	TD1	Carrier Details (Quantity and Weight)	O	2									
206	420	TD5	Carrier Details (Routing Sequence/Transit Time)	O	12									
Not Used	430	TD3	Carrier Details (Equipment)	O	12									
206	440	TD4	Carrier Details (Special Handling or Hazardous Materials or Both)	O	5									
206	450	PKG	Marking, Packaging, Loading	O	200									
			LOOP ID - LDT			>1								
206	451	LDT	Lead Time	O	1									
206	452	MAN	Marks and Numbers	O	10									
206	453	QTY	Quantity	O	5									
206	454	MSG	Message Text	O	1									
206	455	REF	Reference Identification	O	3									
														
			LOOP ID - SLN			1000								
Not Used	460	SLN	Subline Item Detail	O	1									
Not Used	465	MSG	Message Text	O	>1									
Not Used	470	SI	Service Characteristic Identification	O	>1									
Not Used	480	PID	Product/Item Description	O	1000									
Not Used	490	PO3	Additional Item Detail	O	104									
Not Used	495	TC2	Commodity	O	2									
			LOOP ID - SAC			10								
Not Used	500	SAC	Service, Promotion, Allowance, or Charge Information	O	1									
Not Used	505	CUR	Currency	O	1									
														
Not Used	510	DTM	Date/Time Reference	O	10									
Not Used	512	CTP	Pricing Information	O	25									
Not Used	513	PAM	Period Amount	O	10									
Not Used	514	PO4	Item Physical Details	O	1									
Not Used	517	TAX	Tax Reference	O	3									
Not Used	518	ADV	Advertising Demographic Information	O	>1									
			LOOP ID - QTY			>1								
Not Used	519	QTY	Quantity	O	1									
Not Used	521	SI	Service Characteristic Identification	O	>1									
														
			LOOP ID - N9			>1								
Not Used	523	N9	Reference Identification	O	1									
Not Used	524	DTM	Date/Time Reference	O	>1									
Not Used	525	MSG	Message Text	O	>1									
														
			LOOP ID - N1			10								
Not Used	536	N1	Name	O	1									
Not Used	538	N2	Additional Name Information	O	2									
Not Used	540	N3	Address Information	O	2									
Not Used	550	N4	Geographic Location	O	1									
Not Used	560	NX2	Location ID Component	O	>1									
Not Used	570	REF	Reference Identification	O	12									
Not Used	580	PER	Administrative Communications Contact	O	3									
Not Used	585	SI	Service Characteristic Identification	O	>1									
														
			LOOP ID - AMT			>1								
206	590	AMT	Monetary Amount	O	1									
206	600	REF	Reference Identification	O	1									
206	602	PCT	Percent Amounts	O	>1									
														
			LOOP ID - LM			>1								
206	610	LM	Code Source Information	O	1									
206	620	LQ	Industry Code	M	>1									

Summary:

Page	Pos.	Seg.		Req.		Loop	Notes and
No.	No.	ID	Name	Des.	Max.Use	Repeat	Comments	
			LOOP ID - CTT			1								
206	010	CTT	Transaction Totals	O	1									
206	020	AMT	Monetary Amount	O	5									
														
206	030	SE	Transaction Set Trailer	M	1									

Transaction Set Notes

1.	If segment LIN is used, do not use LIN01.

	Segment:	ST Transaction Set Header
	Position:	010
	Loop:
	Level:	Heading
	Usage:	Mandatory
	Max Use:	1
	Purpose:	To indicate the start of a transaction set and to assign a control number
	Syntax Notes:
	Semantic Notes:	1	The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
	Comments:

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	ST01	143	Transaction Set Identifier Code	M		ID 3/3	
	Code uniquely identifying a Transaction Set	
 	860		Purchase Order Change Request - Buyer Initiated	
M	ST02	329	Transaction Set Control Number	M		AN 4/9	
	Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set	
	This unique control number is assigned by the originator of the transaction set or by the originator's application program.  This number is carried in SE02.	

	Segment:	BCH Beginning Segment for Purchase Order Change
	Position:	020
	Loop:
	Level:	Heading
	Usage:	Mandatory
	Max Use:	1
	Purpose:	To indicate the beginning of the Purchase Order Change Transaction Set and transmit identifying numbers and dates
	Syntax Notes:
	Semantic Notes:	1	BCH06 is the date assigned by the purchaser to purchase order.
		2	BCH09 is the seller's order number.
		3	BCH10 is the date assigned by the sender to the acknowledgment.
		4	BCH11 is the date of the purchase order change request.
	Comments:

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	BCH01	353	Transaction Set Purpose Code	M		ID 2/2	
	Code identifying purpose of transaction set	
 	00		Original	
	1.  Use in conjunction with BCH05 and BCH11, to indicate an original modification. This code is used when either a bilateral or unilateral modification is issued.

2.  When this code is used, there MUST be one iteration of the 1/N9/285 loop, with N901 citing code TD and the 1/MSG/290 segment identifying the Purpose of the Modification.	
 	22		Information Copy	
	Use to indicate an information copy of an original modification.  This information copy is sent to addressees other than the selling party. Do Not Ship - Overages	
M	BCH02	92	Purchase Order Type Code	M		ID 2/2	
	Code specifying the type of Purchase Order	
	Use to identify the type of modification being issued.	
 	CP		Change to Purchase Order	
	1.  Use this code to indicate this modification applies to multiple award instruments, i.e., a mass modification.

2.  When this code is used, there MUST be at least 1 iteration of the 1/REF/050 segment, with REF01 citing code CT, to identify additional award instruments, and the associated modification number, to which this modification applies.  BCH03 MUST always be used to identify an award instrument to which this modification applies.	
M	BCH03	324	Purchase Order Number	M		AN 1/22	
	Identifying number for Purchase Order assigned by the orderer/purchaser	
	Enter the purchase order number, contract number (including Federal Supply Schedules, General Services Administration (GSA) Schedules and all other basic contracts), Blanket Purchase Agreement (BPA) number, Grant, Lease or Agreement number being modified.  This is always the Procurement Instrument Identification Number (PIIN) for the Department of Defense (DOD) or the equivalent expression for Civilian Agencies.  This is never the number of a delivery order, call or release against a basic award instrument.  That number is carried in BCH04.  This number shall be transmitted without dashes.	
	BCH04	328	Release Number	O		AN 1/30	
	Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction	
	Enter the number of a release, call or delivery order against a basic award instrument that is being modified. This is always the Supplemental Procurement Instrument Identification Number (SPIIN) for DoD or the equivalent expression for Civilian Agencies. This number shall be transmitted without dashes. Original Purchase Order Number	
	BCH05	327	Change Order Sequence Number	O		AN 1/8	
	Number assigned by the orderer identifying a specific change or revision to a previously transmitted transaction set	
	Use in conjunction with BCH01 code 00, 07, 22, or 47 and BCH11, to identify the modification number.	
M	BCH06	373	Date	M		DT 8/8	
	Date expressed as CCYYMMDD	
	Enter the date of the award instrument being modified, (either the document specified in BCH03 or BCH04). If both BCH03 and BCH04 contain a number, enter the date of the award instrument identified in BCH04. If BCH04 does not contain a number, enter the date of the award instrument identified in BCH03. Original Purchase Order Date	
	BCH07	326	Request Reference Number	O		AN 1/45	
	Reference number or RFQ number to use to identify a particular transaction set and query (additional reference number or description which can be used with contract number)	
	1. Use to identify a working number assigned to a draft modification.  Each successive issuance of a draft modification will carry a sequential suffix number, e.g., -1, -2, -3, etc.

2. When BCH01 is code 01 or 07 , enter the last working number of a draft modification.	
	BCH08	367	Contract Number	O		AN 1/30	
	Contract number	
	Use to identify the Small Business Administration (SBA) contract number for an 8a set-aside. 	
	BCH09	127	Reference Identification	O		AN 1/30	
	Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier	
	Use to identify a contractor assigned number from a contractor initiated change request, 865 transaction set.	
	BCH10	373	Date	O		DT 8/8	
	Date expressed as CCYYMMDD	
	Enter the date by which the recipient must respond to this modification.	
	BCH11	373	Date	O		DT 8/8	
	Date expressed as CCYYMMDD	
	1.  Use in conjunction with BCH05 to identify the effective date of a modification.

2.  If the signature date is different from the effective date, the signature date may be specified in 1/DTM/150, citing code 467 in DTM01.

3. Creation Date	
	BCH12	1166	Contract Type Code	O		ID 2/2	
	Code identifying a contract type	
	Use to identify the type of pricing arrangement that is applicable to the modification if it differs from the award instrument being modified. If the pricing arrangement differs for any line item in the modification, that pricing arrangement is specified in the CN1 segment within the POC loop that is applicable to that line item. If appropriate, both BCH12 and the 2/CN1/025 segment can be included in the transaction set.	
	BCH13	786	Security Level Code	O		ID 2/2	
	Code indicating the level of confidentiality assigned by the sender to the information following	
	Use to identify the highest Government security classification applicable to the information contained within this modification.  Do not use this security classification for information passed external to this transaction set.	
 	92		Government Confidential	
 	93		Government Secret	
 	94		Government Top Secret	
	BCH14	587	Acknowledgment Type	O		ID 2/2	
	Code specifying the type of acknowledgment	
	Acknowledgments are made using the Purchase Order Change Acknowledgment/Request - Seller Initiated, 865 transaction set. 	
	BCH15	640	Transaction Type Code	O		ID 2/2	
	Code specifying the type of transaction	
	Use to identify the purpose of the modification.	
 	ZZ		Mutually Defined	
	Use to indicate another type of modification not identified by any listed code. When this code is used, the authority for this other type of modification will be cited in the 1/REF/050 segment using code CIT in REF01. Use for Overages otherwise will be blank. Literal string ‘Overages’ will be used.	
	BCH16	1232	Purchase Category	O		ID 2/2	
	Code identifying the broad category of products or services being acquired	
	Use to indicate the purchase category to which this modification pertains, e.g., use code RE to indicate the modification is for the repair of an item.	

	Segment:	REF Reference Identification
	Position:	050
	Loop:
	Level:	Heading
	Usage:	Optional
	Max Use:	>1
	Purpose:	To specify identifying information
	Syntax Notes:	1	At least one of REF02 or REF03 is required.
		2	If either C04003 or C04004 is present, then the other is required.
		3	If either C04005 or C04006 is present, then the other is required.
	Semantic Notes:	1	REF04 contains data relating to the value cited in REF02.
	Comments:
Notes:		Use this segment to identify reference numbers that apply to all of the line items.  If the reference numbers vary by line item, use the 2/REF/100 segment.	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	REF01	128	Reference Identification Qualifier	M		ID 2/3	
	Code qualifying the Reference Identification	
 	BB		Authorization Number	
	BPA Number	
	REF02	127	Reference Identification	X		AN 1/30	
	Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier	
	1.  When REF01 is code CT, use to identify a Procurement Instrument Identification Number being modified by the mass mod.

2.  If a document has a revision or extension, the document number and the revision or extension number should be concatenated and cited in this data element.	
	REF03	352	Description	X		AN 1/80	
	A free-form description to clarify the related data elements and their content	
	1.  Use to carry additional information applicable to a reference number cited in REF02.

2.  When REF01 is code CT, use to identify the Supplemental Procurement Instrument Identification Number (SPIIN), if applicable.

3.  When REF01 is code CIT, use to specify the authority for the other type of modification.

4.  Use of free form text is discouraged if the information can be provided by some other means within the transaction set.	
	REF04	C040	Reference Identifier	O			
	To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier	
	When REF01 is code CT, use this composite data element to identify the unique modification number associated with the award instrument.	
M	C04001	128	Reference Identification Qualifier	M		ID 2/3	
	Code qualifying the Reference Identification	
 	2G		Amendment	
	Use to indicate the award instrument modification number.	
M	C04002	127	Reference Identification	M		AN 1/30	
	Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier	
Not Used	C04003	128	Reference Identification Qualifier	X		ID 2/3	
	Code qualifying the Reference Identification	
Not Used	C04004	127	Reference Identification	X		AN 1/30	
	Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier	
Not Used	C04005	128	Reference Identification Qualifier	X		ID 2/3	
	Code qualifying the Reference Identification	
Not Used	C04006	127	Reference Identification	X		AN 1/30	
	Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier	

	Segment:	CSH Sales Requirements
	Position:	110
	Loop:
	Level:	Heading
	Usage:	Optional
	Max Use:	5
	Purpose:	To specify general conditions or requirements of the sale
	Syntax Notes:	1	If CSH02 is present, then CSH03 is required.
		2	If either CSH06 or CSH07 is present, then the other is required.
		3	If either CSH09 or CSH10 is present, then the other is required.
	Semantic Notes:	1	CSH03 is the maximum monetary amount value which the order must not exceed.
		2	CSH04 is the account number to which the purchase amount is charged.
		3	CSH05 is the date specified by the sender to be shown on the invoice.
		4	CSH06 identifies the source of the code value in CSH07.
	Comments:
Notes:		Use this segment to specify requirements that apply to all of the line items. When requirements vary by line item, use the 2/CSH/142 segment.	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
	CSH01	563	Sales Requirement Code	O		ID 1/2	
	Code to identify a specific requirement or agreement of sale	
	CSH02	306	Action Code	O		ID 1/2	
	Code indicating type of action	
 	G		Cancel Entire Order/Item
Cancellation of entire order/all line items – Ignore for overages	
	CSH03	610	Amount	X		N2 1/15	
	Monetary amount	
	1.  Use to identify a maximum total order amount, that if a contractor would exceed, shall result in the entire order or balance of the order that exceeds the maximum amount not being filled.

2.  When CUR01 in the 1/CUR/040 segment cites code BY, the monetary amount identified in this data element is expressed in the foreign currency identified in CUR02 of the 1/CUR/040 segment.  In all other instances, the monetary amount is expressed in US dollars.

3. Cost Price	
Not Used	CSH04	508	Account Number	O		AN 1/35	
	Account number assigned	
Not Used	CSH05	373	Date	O		DT 8/8	
	Date expressed as CCYYMMDD	
	CSH06	559	Agency Qualifier Code	X		ID 2/2	
	Code identifying the agency assigning the code values	
 	AX		ANSI Accredited Standards Committee, X12	
	CSH07	560	Special Services Code	X		ID 2/10	
	Code identifying the special service	
	Use to identify a special delivery condition.	
Not Used	CSH08	566	Product/Service Substitution Code	O		ID 1/2	
	Code indicating product or service substitution conditions	
Not Used	CSH09	954	Percent	X		R 1/10	
	Percentage expressed as a decimal	
Not Used	CSH10	1004	Percent Qualifier	X		ID 1/2	
	Code to qualify percent	

	Segment:	N9 Reference Identification
	Position:	285
	Loop:	N9        Optional
	Level:	Heading
	Usage:	Optional
	Max Use:	1
	Purpose:	To transmit identifying information as specified by the Reference Identification Qualifier
	Syntax Notes:	1	At least one of N902 or N903 is required.
		2	If N906 is present, then N905 is required.
		3	If either C04003 or C04004 is present, then the other is required.
		4	If either C04005 or C04006 is present, then the other is required.
	Semantic Notes:	1	N906 reflects the time zone which the time reflects.
		2	N907 contains data relating to the value cited in N902.
	Comments:
Notes:		1. Use this loop to identify various clauses (e.g., Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), General Services Administration Regulation Supplement (GSARS), Department of Veterans Affairs Acquisition Regulation Supplement ( VAARS), Agency, or other clauses), Office of Management and Budget (OMB) Circular, special instructions or other references that are applicable to the entire award instrument. If the information varies by line item, use the 2/N9/320 segment.

2. When an Alternate section is applicable to a cited clause, the alpha/numeric alternate identifier and date must be cited in the following MSG segment.

3. When citing a clause in N902, the date of the clause MUST be cited in N904 and the title of the clause may be optionally cited in the following MSG segment.

4.  When BCH01 in the 1/BCH/020 segment is code 00 or 24, one iteration of this loop is REQUIRED citing code TD in N901, the literal, "Reason for Modification" in N903, and the reason in the 1/MSG/290 segment.	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	N901	128	Reference Identification Qualifier	M		ID 2/3	
	Code qualifying the Reference Identification	
 	TD		Reason for Change	
	Use this code in conjunction with N903 and the 1/MSG/290 segment, as an indicator for the "Reason for Modification".  Cite the literal "Reason for Modification" in N903 and state the reason in the 1/MSG/290 segment.	
	N902	127	Reference Identification	X		AN 1/30	
	Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier	
	N903	369	Free-form Description	X		AN 1/45	
	Free-form descriptive text	
	1.  When N901 is code TD, cite the literal "Reason for Modification" and provide the reason in the 1/MSG/290 segment.	
	N904	373	Date	O		DT 8/8	
	Date expressed as CCYYMMDD	
Not Used	N905	337	Time	X		TM 4/8	
	Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)	
Not Used	N906	623	Time Code	O		ID 2/2	
	Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow	
	N907	C040	Reference Identifier	O			
	To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier	
	When N901 cites a code that specifies a clause or instruction which applies to one or more line items, use this composite data element to:
a.  Identify the line item(s) to which the clause or instruction applies, or
b.  Identify the line item(s) to which the clause or instruction does not apply.	
M	C04001	128	Reference Identification Qualifier	M		ID 2/3	
	Code qualifying the Reference Identification	
M	C04002	127	Reference Identification	M		AN 1/30	
	Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier	
	C04003	128	Reference Identification Qualifier	X		ID 2/3	
	Code qualifying the Reference Identification	
	C04004	127	Reference Identification	X		AN 1/30	
	Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier	
	C04005	128	Reference Identification Qualifier	X		ID 2/3	
	Code qualifying the Reference Identification	
	C04006	127	Reference Identification	X		AN 1/30	
	Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier	

	Segment:	MSG Message Text
	Position:	290
	Loop:	N9        Optional
	Level:	Heading
	Usage:	Optional
	Max Use:	1000
	Purpose:	To provide a free-form format that allows the transmission of text information
	Syntax Notes:	1	If MSG03 is present, then MSG02 is required.
	Semantic Notes:	1	MSG03 is the number of lines to advance before printing.
	Comments:	1	MSG02 is not related to the specific characteristics of a printer, but identifies top of page, advance a line, etc.
		2	If MSG02 is "AA - Advance the specified number of lines before print" then MSG03 is required.
Notes:		1.  Use this segment to carry the title or full text of any clause, a special instruction, the Reason for Modification, or other information associated with the number cited in N902.

2.  This segment is also used to carry clause fill-in information that is not provided elsewhere within the transaction set.  Use of clause titles when providing fill-in information is recommended.

3.  When providing fill-in information, the following format is recommended:

     a)  In the first iteration of the segment, cite the clause title, and the clause Alternate identifier with date if applicable, followed by a pipe sign to indicate the end of the title information, then cite the number of fill-ins followed by a second pipe sign to indicate the end of the title segment.
     
     b)  For each fill-in, begin a new MSG segment using the sequence in which the fill-ins appear within the clause.  These MSG segments may each begin with a number indicating the fill-in's sequence position.  End each fill-in with a pipe sign.  If multiple iterations of MSG are required for a long fill-in, end only the last MSG segment of that fill-in with the pipe sign.

4.  The purpose of the pipe sign (|) is to provide an indication to receiving applications that the data string related to a single entry has been completed.

     An example of a clause with 3 fill-ins follows:

     MSG*Commencement, Prosecution, and Completion of Work Alternate I (April 1984)|3|
     MSG*1.  30|
     MSG*2.  30 Sep 1995|
     MSG*3.  15 Jan 1995|

5.  An example alternative format provides all fill-in information within the title MSG segment as follows:

     MSG*Commencement, Prosecution, and Completion of Work Alternate I (Apr 1984)|3|30|Sep 30, 1995|Jan 15, 1995|	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	MSG01	933	Free-Form Message Text	M		AN 1/264	
	Free-form message text	
			Literal String
1.	Cancellation
2.	Overage				
Not Used	MSG02	934	Printer Carriage Control Code	X		ID 2/2	
	A field to be used for the control of the line feed of the receiving printer	
Not Used	MSG03	1470	Number	O		N0 1/9	
	A generic number	

	Segment:	POC Line Item Change
	Position:	010
	Loop:	POC        Optional
	Level:	Detail
	Usage:	Optional
	Max Use:	1
	Purpose:	To specify changes to a line item
	Syntax Notes:	1	If POC03 is present, then both POC04 and POC05 are required.
		2	If POC07 is present, then POC06 is required.
		3	If either POC08 or POC09 is present, then the other is required.
		4	If either POC10 or POC11 is present, then the other is required.
		5	If either POC12 or POC13 is present, then the other is required.
		6	If either POC14 or POC15 is present, then the other is required.
		7	If either POC16 or POC17 is present, then the other is required.
		8	If either POC18 or POC19 is present, then the other is required.
		9	If either POC20 or POC21 is present, then the other is required.
		10	If either POC22 or POC23 is present, then the other is required.
		11	If either POC24 or POC25 is present, then the other is required.
		12	If either POC26 or POC27 is present, then the other is required.
	Semantic Notes:	1	POC01 is the purchase order line item identification.
	Comments:
Notes:		Use this POC loop to identify all change information applicable to the item or service within the POC loop.	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
	POC01	350	Assigned Identification	O		AN 1/20	
	Alphanumeric characters assigned for differentiation within a transaction set	
	1. Use to specify the Contract Line Item Number (CLIN), the Sub Contract Line Item Number (SUBCLIN), or the Exhibit Line Item Number (ELIN), if one is assigned. 

2. When a line item is being modified, the same number as cited in the 850 transaction set, applicable to the line item being modified, must be cited in POC01.	
M	POC02	670	Change or Response Type Code	M		ID 2/2	
	Code specifying the type of change to the line item	
	Use to identify the type of changes this modification makes to table 2 of the award instrument to which this modification applies.	
 	CA		Changes To Line Items	
	Use only when the code AI or DI do not apply. When used, the entire POC loop must be transmitted containing ALL information applicable, as of the modification date, to the line item identified in POC01- OVERAGES	
 	DI		Delete Item(s)	
	Use only when the modification action requires the deletion of a line item identified in POC01.	
	POC03	330	Quantity Ordered	O		R 1/15	
	Quantity ordered	
	1. Use to specify the quantity applicable to the line item. Step ladder quantities applicable to requirements and indefinite quantity type award instruments and the related prices are to be carried in the 2/CTP/040 segment.

2. Do not use this data element at the CLIN level if quantities are specified at the SUBCLIN level.

3. Original total quantity ordered	
	POC04	671	Quantity Left to Receive	X		R 1/9	
	Quantity left to receive as qualified by the unit of measure	
	1. Use to identify the balance of the quantity to be received.  If the quantity left to receive is not known, cite "0".

2. Overage amount when POC02 equals CA

3. Cancelled quantity when POC02 equals DI	
	POC05	C001	Composite Unit of Measure	X			
	To identify a composite unit of measure  (See Figures Appendix for examples of use)
Original Unit of Measure	
M	C00101	355	Unit or Basis for Measurement Code	M		ID 2/2	
	Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken	
	1. Use any code other than code ZZ.

2. Do not use this data element at the CLIN level if quantities are specified at the SUBCLIN level.

3. An application program conversion table may be required to convert agency codes to ASC X12 codes.	
	Refer to 004010 Data Element Dictionary for acceptable code values.	
Not Used	C00102	1018	Exponent	O		R 1/15	
	Power to which a unit is raised	
Not Used	C00103	649	Multiplier	O		R 1/10	
	Value to be used as a multiplier to obtain a new value	
Not Used	C00104	355	Unit or Basis for Measurement Code	O		ID 2/2	
	Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken	
Not Used	C00105	1018	Exponent	O		R 1/15	
	Power to which a unit is raised	
Not Used	C00106	649	Multiplier	O		R 1/10	
	Value to be used as a multiplier to obtain a new value	
Not Used	C00107	355	Unit or Basis for Measurement Code	O		ID 2/2	
	Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken	
Not Used	C00108	1018	Exponent	O		R 1/15	
	Power to which a unit is raised	
Not Used	C00109	649	Multiplier	O		R 1/10	
	Value to be used as a multiplier to obtain a new value	
Not Used	C00110	355	Unit or Basis for Measurement Code	O		ID 2/2	
	Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken	
Not Used	C00111	1018	Exponent	O		R 1/15	
	Power to which a unit is raised	
Not Used	C00112	649	Multiplier	O		R 1/10	
	Value to be used as a multiplier to obtain a new value	
Not Used	C00113	355	Unit or Basis for Measurement Code	O		ID 2/2	
	Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken	
Not Used	C00114	1018	Exponent	O		R 1/15	
	Power to which a unit is raised	
Not Used	C00115	649	Multiplier	O		R 1/10	
	Value to be used as a multiplier to obtain a new value	
	POC06	212	Unit Price	X		R 1/17	
	Price per unit of product, service, commodity, etc.	
	1.  When POC07 is either code NC, NS, or TB, enter the number 0.

2.  For IDC and similar award instruments, the unit price shall be based on standard commercial packaging.

3.  For IDC and similar award instruments that include zone pricing, this data element shall not be used.  The unit price applicable to the individual zone shall be cited in the CTP segment.

4.  When CUR01 in the 1/CUR/040 or the 2/CUR/020 segment cites code BY, the monetary amount identified in this data element is expressed in the foreign currency identified in CUR02 of the associated segment.  In all other instances, the monetary amount is expressed in US dollars.

5. Government/Cost Price	
	POC07	639	Basis of Unit Price Code	O		ID 2/2	
	Code identifying the type of unit price for an item	
	POC08	235	Product/Service ID Qualifier	X		ID 2/2	
	Code identifying the type/source of the descriptive number used in Product/Service ID (234)	
	1. POC08 through POC27 are used in pairs, e.g., POC08 contains a qualifier code and POC09 contains data related to the code. 

2. Any code, other than code A8, can be used, but the listed codes are preferred.

FS  National Stock Number
The NSN shall be transmitted without dashes.

MG  Manufacturer's Part Number
When used, a second 235/234 pair must be used citing either code MF or ZB.

VP  Vendor's (Seller's) Part Number
Use to indicate a part number assigned by a contractor other than a manufacturer.	
	Refer to 004010 Data Element Dictionary for acceptable code values.	
	POC09	234	Product/Service ID	X		AN 1/48	
	Identifying number for a product or service	
	POC10	235	Product/Service ID Qualifier	X		ID 2/2	
	Code identifying the type/source of the descriptive number used in Product/Service ID (234)	
	Refer to 004010 Data Element Dictionary for acceptable code values.	
	POC11	234	Product/Service ID	X		AN 1/48	
	Identifying number for a product or service	
	POC12	235	Product/Service ID Qualifier	X		ID 2/2	
	Code identifying the type/source of the descriptive number used in Product/Service ID (234)	
	Refer to 004010 Data Element Dictionary for acceptable code values.	
	POC13	234	Product/Service ID	X		AN 1/48	
	Identifying number for a product or service	
	POC14	235	Product/Service ID Qualifier	X		ID 2/2	
	Code identifying the type/source of the descriptive number used in Product/Service ID (234)	
	Refer to 004010 Data Element Dictionary for acceptable code values.	
	POC15	234	Product/Service ID	X		AN 1/48	
	Identifying number for a product or service	
	POC16	235	Product/Service ID Qualifier	X		ID 2/2	
	Code identifying the type/source of the descriptive number used in Product/Service ID (234)	
	Refer to 004010 Data Element Dictionary for acceptable code values.	
	POC17	234	Product/Service ID	X		AN 1/48	
	Identifying number for a product or service	
	POC18	235	Product/Service ID Qualifier	X		ID 2/2	
	Code identifying the type/source of the descriptive number used in Product/Service ID (234)	
	Refer to 004010 Data Element Dictionary for acceptable code values.	
	POC19	234	Product/Service ID	X		AN 1/48	
	Identifying number for a product or service	
	POC20	235	Product/Service ID Qualifier	X		ID 2/2	
	Code identifying the type/source of the descriptive number used in Product/Service ID (234)	
	Refer to 004010 Data Element Dictionary for acceptable code values.	
	POC21	234	Product/Service ID	X		AN 1/48	
	Identifying number for a product or service	
	POC22	235	Product/Service ID Qualifier	X		ID 2/2	
	Code identifying the type/source of the descriptive number used in Product/Service ID (234)	
	Refer to 004010 Data Element Dictionary for acceptable code values.	
	POC23	234	Product/Service ID	X		AN 1/48	
	Identifying number for a product or service	
	POC24	235	Product/Service ID Qualifier	X		ID 2/2	
	Code identifying the type/source of the descriptive number used in Product/Service ID (234)	
	Refer to 004010 Data Element Dictionary for acceptable code values.	
	POC25	234	Product/Service ID	X		AN 1/48	
	Identifying number for a product or service	
	POC26	235	Product/Service ID Qualifier	X		ID 2/2	
	Code identifying the type/source of the descriptive number used in Product/Service ID (234)	
	Refer to 004010 Data Element Dictionary for acceptable code values.	
	POC27	234	Product/Service ID	X		AN 1/48	
	Identifying number for a product or service	

	Segment:	CSH Sales Requirements
	Position:	142
	Loop:	POC        Optional
	Level:	Detail
	Usage:	Optional
	Max Use:	>1
	Purpose:	To specify general conditions or requirements of the sale
	Syntax Notes:	1	If CSH02 is present, then CSH03 is required.
		2	If either CSH06 or CSH07 is present, then the other is required.
		3	If either CSH09 or CSH10 is present, then the other is required.
	Semantic Notes:	1	CSH03 is the maximum monetary amount value which the order must not exceed.
		2	CSH04 is the account number to which the purchase amount is charged.
		3	CSH05 is the date specified by the sender to be shown on the invoice.
		4	CSH06 identifies the source of the code value in CSH07.
	Comments:
Notes:		Use this segment to specify requirements that apply to a specific line item. When the requirements apply to all of the line items, use the 1/CSH/110 segment.	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
	CSH01	563	Sales Requirement Code	O		ID 1/2	
	Code to identify a specific requirement or agreement of sale	
	CSH02	306	Action Code	O		ID 1/2	
	Code indicating type of action	
 	G		Cancel Entire Order/Item
Cancel Item	
	CSH03	610	Amount	X		N2 1/15	
	Monetary amount	
	1.  Use to identify a maximum total line item amount, that if a contractor would exceed, shall result in the entire line item or balance of the line item that exceeds the maximum amount not being filled.

2:  When CUR01 in the 1/CUR/040 or 2/CUR/020 segment cites code BY, the monetary amount identified in this data element is expressed in the foreign currency identified in CUR02 of the 1/CUR/040 segment.  In all other instances, the monetary amount is expressed in US dollars.

3. Cost Price for line item 	
Not Used	CSH04	508	Account Number	O		AN 1/35	
	Account number assigned	
Not Used	CSH05	373	Date	O		DT 8/8	
	Date expressed as CCYYMMDD	
	CSH06	559	Agency Qualifier Code	X		ID 2/2	
	Code identifying the agency assigning the code values	
	CSH07	560	Special Services Code	X		ID 2/10	
	Code identifying the special service	
	Use to identify a special delivery condition.	
Not Used	CSH08	566	Product/Service Substitution Code	O		ID 1/2	
	Code indicating product or service substitution conditions	
Not Used	CSH09	954	Percent	X		R 1/10	
	Percentage expressed as a decimal	
Not Used	CSH10	1004	Percent Qualifier	X		ID 1/2	
	Code to qualify percent	

	Segment:	CTT Transaction Totals
	Position:	010
	Loop:	CTT        Optional
	Level:	Summary
	Usage:	Optional
	Max Use:	1
	Purpose:	To transmit a hash total for a specific element in the transaction set
	Syntax Notes:	1	If either CTT03 or CTT04 is present, then the other is required.
		2	If either CTT05 or CTT06 is present, then the other is required.
	Semantic Notes:
	Comments:	1	This segment is intended to provide hash totals to validate transaction completeness and correctness.

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	CTT01	354	Number of Line Items	M		N0 1/6	
	Total number of line items in the transaction set	
	Use to identify the total number of POC segments contained in this transaction set.	
	CTT02	347	Hash Total	O		R 1/10	
	Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element. Example: -.0018 First occurrence of value being hashed. .18 Second occurrence of value being hashed. 1.8 Third occurrence of value being hashed. 18.01 Fourth occurrence of value being hashed. --------- 1855 Hash total prior to truncation. 855 Hash total after truncation to three-digit field.	
	Use to identify the sum of the quantities (POC03) for all POC segments.	
Not Used	CTT03	81	Weight	X		R 1/10	
	Numeric value of weight	
Not Used	CTT04	355	Unit or Basis for Measurement Code	X		ID 2/2	
	Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken	
Not Used	CTT05	183	Volume	X		R 1/8	
	Value of volumetric measure	
Not Used	CTT06	355	Unit or Basis for Measurement Code	X		ID 2/2	
	Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken	
Not Used	CTT07	352	Description	O		AN 1/80	
	A free-form description to clarify the related data elements and their content	

	Segment:	SE Transaction Set Trailer
	Position:	030
	Loop:
	Level:	Summary
	Usage:	Mandatory
	Max Use:	1
	Purpose:	To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).
	Syntax Notes:
	Semantic Notes:
	Comments:	1	SE is the last segment of each transaction set.

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	SE01	96	Number of Included Segments	M		N0 1/10	
	Total number of segments included in a transaction set including ST and SE segments	
M	SE02	329	Transaction Set Control Number	M		AN 4/9	
	Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set	
	Enter the same number as the one carried in ST02.