850 Purchase Order

Functional Group ID=PO

Introduction:

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Notes:

1. Use this transaction set to issue procurement instruments to include Purchase/Delivery Orders and contracts for federal government purchases.

2. Use, if applicable, segments in Table 1 when the order contains one line item or multiple line items and the data to all the line items.  Use the corresponding segments in Table 2 when the order contains multiple line items and the data varies among the line items.	

Heading:

Page	Pos.	Seg.		Req.		Loop	Notes and
No.	No.	ID	Name	Des.	Max.Use	Repeat	Comments	
	010	ST	Transaction Set Header	M	1									
	020	BEG	Beginning Segment for Purchase Order	M	1									
	030	NTE	Note/Special Instruction	F	100									
	040	CUR	Currency	O	1									
	050	REF	Reference Numbers	O	> 1									
	060	PER	Administrative Communications Contact	O	3									
	080	FOB	F.O.B. Related Instructions	O	>1									
	110	CSH	Header Sale Condition	O	5									
			LOOP ID - SAC	

1000	

	

	

		25									

	120	SAC	Service, Promotion, Allowance, or Charge Information	O	1									
	130	ITD	Terms of Sale/Deferred Terms of Sale	O	>1									
	150	DTM	Date/Time Reference	O	10									
	160	LDT	Lead Time	O	12									
	190	PID	Product/Item Description	O	200									
	200	MEA	Measurements	O	40									
	210	PWK	Paperwork	O	25									
	220	PKG	Marking, Packaging, Loading	O	200									
	240	TD5	Carrier Details (Routing Sequence/Transit Time)	O	12									
	260	TD4	Carrier Details (Special Handling or Hazardous Materials or Both)	O	5									
	270	MAN	Marks and Numbers	O	10									
			LOOP ID - N9			1000								
	295	N9	Reference Number	O	1									
	300	MSG	Message Text	O	1000									
														
			LOOP ID - N1			200								
	310	N1	Name	O	1									
	320	N2	Additional Name Information	O	2									
	330	N3	Address Information	O	2									
	340	N4	Geographic Location	O	>1									
	350	REF	Reference Numbers	O	12									
	360	PER	Administrative Communications Contact	O	>1									
	390	TD5	Carrier Details (Routing Sequence/Transit Time)	O	12									

Detail:

Page	Pos.	Seg.		Req.		Loop	Notes and
No.	No.	ID	Name	Des.	Max.Use	Repeat	Comments	
			LOOP ID - PO1			100000								
	010	PO1	Baseline Item Data	M	1									
	030	PO3	Additional Item Detail	O	25

			LOOP ID - CTP	O		>1								
	040	CTP	Pricing Information	O	1									
	049	MEA	Measurements	O	40									
			LOOP ID - PID			1000								
	050	PID	Product/Item Description	O	1									
														
	070	PWK	Paperwork	O	25									
	090	PO4	Item Physical Details	O	>1									
	100	REF	Reference Numbers	O	>1									
	110	PER	Administrative Communications Contact	O	3

			LOOP ID - SAC			O	25									
	130	SAC	Service, Promotion, Allowance, or Charge Information	O	1									
	140	IT8	Conditions of Sale	O	1									
	150	ITD	Terms of Sale/Deferred Terms of Sale	O	2									
	160	DIS	Discount Detail	O	20									
	180	FOB	F.O.B. Related Instructions	O	>1									
	190	SDQ	Destination Quantity	O	500									
	210	DTM	Date/Time Reference	O	10									
	250	TD5	Carrier Details (Routing Sequence/Transit Time)	O	12									
	270	TD4	Carrier Details (Special Handling or Hazardous Materials or Both)	O	5									
	280	MAN	Marks and Numbers	O	10									
														
			LOOP ID - PKG			200								
	305	PKG	Marking, Packaging, Loading	O	1									
														
			LOOP ID - N9			1000								
	330	N9	Reference Number	O	1									
	340	MSG	Message Text	O	1000									
														
			LOOP ID - N1			200								
	350	N1	Name	O	1									
	360	N2	Additional Name Information	O	2									
	370	N3	Address Information	O	2									
	380	N4	Geographic Location	O	1									
	390	REF	Reference Numbers	O	12									
	400	PER	Administrative Communications Contact	O	3									
	415	SCH	Line Item Schedule	O	200									
	430	TD5	Carrier Details (Routing Sequence/Transit Time)	O	12									
														
	600	AMT	Monetary Amount	O	1			

Summary:

Page	Pos.	Seg.		Req.		Loop	Notes and
No.	No.	ID	Name	Des.	Max.Use	Repeat	Comments	
	010	CTT	Transaction Totals	M	1									
	020	AMT	Monetary Amount	O	1									
	030	SE	Transaction Set Trailer	M	1									

Transaction Set Notes

1.	PO102 is required.
2.	The SCH segment is used to specify various quantities of items ordered that are to be scheduled. When this segment is used the unit of measurement code (SCH02) should always be identical to the unit of measurement code in the associated PO1 segment (PO103) and the sum of values of quantity (SCH01) should always equal the quantity ordered (PO102) in the PO1 segment.
3.	If AMT is used in the detail area, then AMT01 will = 1 and AMT02 will indicate total line amount as calculated by the sender.
4.	The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
5.	If AMT is used in the summary area, then AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.

	Segment:	ST Transaction Set Header
	Position:	010
	Loop:
	Level:	Heading
	Usage:	Mandatory
	Max Use:	1
	Purpose:	To indicate the start of a transaction set and to assign a control number
	Syntax Notes:
	Semantic Notes:	1	The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
	Comments:

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	ST01	143	Transaction Set Identifier Code	M		ID 3/3	
	Code uniquely identifying a Transaction Set	
 	850		X12.1 Purchase Order	
M	ST02	329	Transaction Set Control Number	M		AN 4/9	
	Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set	
	Use to transmit a unique number assigned by the originator of the transaction set. This number may be system generated.	

	Segment:	BEG Beginning Segment for Purchase Order
	Position:	020
	Loop:
	Level:	Heading
	Usage:	Mandatory
	Max Use:	1
	Purpose:	To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates
	Syntax Notes:
	Semantic Notes:
	Comments:
Notes:			

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	BEG01	353	Transaction Set Purpose Code	M		ID 2/2	
	Code identifying purpose of transaction set	
 	00		Original	
	Use to indicate an original procurement instrument.  	
 	22		Information Copy	
	Use to indicate that this is an information copy of an original procurement instrument.  This information copy is sent to addresses other than the selling party, e.g., the Contract Administration Office. Used for designation of Emergency Orders. Do not Ship Indicator.	
M	BEG02	92	Purchase Order Type Code	M		ID 2/2	
	Code specifying the type of Purchase Order	
	Use to identify the type of procurement instrument represented by this transaction set.	
 	CN

NE		Consigned Order
Use to indicate a store order.
New Order	
		
 	RL		Release or Delivery Order	
	An order for goods and services placed against a pre-existing contract or blanket order	
	Use to indicate releases, calls, or delivery orders against existing indefinite procurement instruments. Used by GSA Advantage.	
M	BEG03	324	Purchase Order Number	M		AN 1/22	
	Identifying number for Purchase Order assigned by the orderer/purchaser	
	Use to identify the procurement instrument identification number (PIIN) not the order against a basic procurement instrument, e.g., delivery order, release, or call.  For delivery orders, cite the basic procurement instrument identification number (e.g., the contract or schedule number) and cite the delivery order or call number in BEG04.  This is the contract number. 	
M	BEG04	328	Release Number	O		AN 1/30	
	Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction	
	Use to identify the delivery order, call or release number, (e.g., the Supplemental PIIN) against the basic procurement instrument cited in BEG03.This is the delivery/purchase order number. 	
M	BEG05	323	Purchase Order Date	M		DT 8/8	
	Date assigned by the purchaser to Purchase Order	
	When BEG04 is used, cite the date of the delivery order, call or release.  When BEG04 is not used, cite the date of the procurement instrument in BEG03.	
Not Used	BEG06	367	Contract Number	O		AN 1/30	
	Contract number	
	BEG07	587	Acknowledgment Type	O		ID 2/2	
	Code specifying the type of acknowledgment	
Not Used	BEG08	1019	Invoice Type Code	O		ID 3/3	
	Code defining the method by which invoices are to be processed	

	Segment:	NTE Note/Special Instruction
	Position:	030
	Loop:
	Level:	Heading
	Usage:	Floating
	Max Use:	100
	Purpose:	To transmit information in a free-form format, if necessary, for comment or special instruction
	Syntax Notes:
	Semantic Notes:
	Comments:	1	The NTE segment permits free-form information/data which, under ANSI X12 standard implementations, is not machine processable. The use of the NTE segment should therefore be avoided, if at all possible, in an automated environment.
Notes:			

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
	NTE01	363	Note Reference Code	O		ID 3/3	
	Code identifying the functional area or purpose for which the note applies	
	Use any code. This is a floating segment. 

GEN – General	
	Refer to 003040 Data Element Dictionary for acceptable code values.	
M	NTE02	3	Free Form Message	M		AN 1/60	
	Free-form text	

	Segment:	REF Reference Numbers
	Position:	050
	Loop:
	Level:	Heading
	Usage:	Optional
	Max Use:	>1
	Purpose:	To specify identifying numbers.
	Syntax Notes:	1	At least one of REF02 or REF03 is required.
	Semantic Notes:
	Comments:
Notes:		1. Use this 1/REF/050 segment to identify reference numbers that apply to all of the line items.  When the reference numbers vary by line item, use the 2/REF/100 segment.

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	REF01	128	Reference Number Qualifier	M		ID 2/3	
	Code qualifying the Reference Number.	
	A request has been submitted to ASC X12 for a code to specify Type of Science and for Catalog number (for Research and Development work).  If approved, these codes will be available for use in ASC X12 Version/Release 3050.	
 	2E		Foreign Military Sales Case Number	
	A reference number designating the foreign military sale records	
	Use to indicate that the order involves a foreign military sale.	
 	AT		Appropriation Number	
	Use to indicate accounting appropriation data.  Cite the data as a literal string in REF03.	
 	BB		Authorization Number	
	Proves that permission was obtained to provide a service	
	Use to indicate the statutory authorization under which this order is negotiated. BPA Number	
 	BE		Business Activity	
	Use to indicate a web order.	
 	BM		Bill of Lading Number	
	Use to indicate a government bill of lading (GBL).	
 	CO		Customer order number	
	Customer Express Order Number – postal number	
 	CR		Customer Reference Number	
	Customer Fedex Number	
 	DO
DS		Delivery Order Number
Defense Priorities Allocation System (DPAS) Priority Rating	
 	E4		Charge Card Number	
	Use to indicate the government credit card under which payment for this instrument will be accomplished.  When used, provide the credit card expiration date in the 1/DTM/150 segment citing code 036 in DTM01.	
	FI		File Identifier	
	Use to indicate the unique ID number.	
 	IL		Internal Order Number	
	Use to indicate the requisition number (e.g., the MILSTRIP/FEDSTRIP document number).	
 	IT		Internal Customer Number	
	6 character agency internal code.	
 	P4		Project Code	
	Use to indicate the project number applicable to this order.	
 	PH		Priority Rating	
	Use to indicate the MILSTRIP/FEDSTRIP priority.	
 	PR		Price Quote Number	
	Use to indicate the contractor's bid, quote or proposal number.	
 	RQ		Purchase Requisition No.	
	Use, as appropriate, to indicate an internal number such as a purchase request or purchase request order number.  When citing a purchase request number, concatenate its line number with the purchase request number if it is necessary to transmit both numbers. CSC order number or Global Supply Order number	
 	TG		Transportation Control Number (TCN)	
 	TH		Transportation Account Code (TAC)	
 	TN		Transaction Reference Number	
	Use to indicate the unique reference number of a related transaction set (e.g., an 841 transaction set carrying a related technical specification or drawing).  Each transaction set has a unique number.  In the case of the 841 transaction set, that number is carried in SPI02.	
 	W6		Federal Supply Schedule Number	
	Identifies an item with a two-digit group number, two-digit part number, and one-character section letter	
 	ZZ		Mutually Defined	
	Use to indicate another type of reference number.  When used, identify the nature of the number in REF03.  Examples of the numbers that can be included here (for which data maintenance has been submitted to ASC X12) are: Military Standard Number, Technical Document Number, Technical Order Number, Related Contract Line Item Number, and Standard Number.  	
	REF02	127	Reference Number	X		AN 1/30	
	Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier.	
	If a reference number has an associated revision number, suffix or extension, concatenate the reference and revision/suffix/extension number and carry the resultant number in this data element.	
	REF03	352	Description	X		AN 1/80	
	A free-form description to clarify the related data elements and their content	
	1) Use to carry additional information related to the number cited in REF02.  

2) When REF01 is code AT, cite the accounting appropriation as a literal string in this data element.
3) When REF01 is code E4, cite the type of credit card.	

	Segment:	PER Administrative Communications Contact
	Position:	060
	Loop:
	Level:	Heading
	Usage:	Optional
	Max Use:	3
	Purpose:	To identify a person or office to whom administrative communications should be directed
	Syntax Notes:	1	If either PER03 or PER04 is present, then the other is required.
		2	If either PER05 or PER06 is present, then the other is required.
	Semantic Notes:
	Comments:
Notes:		1. Use to identify a contract when that party is not to be associated with an address.  When an address is also required, use the 1/PER/360 segment.

2. A request has been submitted to ASC X12 to add data element 443, Contact Inquiry Reference, at PER07.  This data element will permit citing the title of the party identified in PER02.  If approved, this data element will be available for use in ASC X12 Version/Release 3050.	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	PER01	366	Contact Function Code	M		ID 2/2	
	Code identifying the major duty or responsibility of the person or group named	
 	CD		Contract Contact	
 	HM		Hazardous Material Contact	
 	NT		Notification Contact	
	Use to indicate the party to be contacted for shipping instructions.  Use only when LDT01 in the 1/LDT/160 segment cites code AI.	
 	RE		Receiving Contact	
	Use to indicate the party to be contacted to schedule a shipment.  Use only when LDT01 in the 1/LDT/160 segment cites code AI.	
 	ZZ		Mutually Defined	
		
	PER02	93	Name	O		AN 1/35	
	Free-form name	
	Cite the last name first, followed by the first name. Do not truncate the last name if the whole name is longer than 35 characters.  Instead, truncate or use the initial of the first name.	
	PER03	365	Communication Number Qualifier	X		ID 2/2	
	Code identifying the type of communication number	
 	EM		Electronic Mail	
 	FX		Facsimile	
 	IT		International Telephone	
	Include the country code.	
 	TE		Telephone	
	Use to indicate the commercial telephone number of the individual cited in PER02.	
	PER04	364	Communication Number	X		AN 1/80	
	Complete communications number including country or area code when applicable	
	PER05	365	Communication Number Qualifier	X		ID 2/2	
	Code identifying the type of communication number	
	Use to specify a second communication number for the party cited in PER02.  For example, if PER03/04 cites the commercial telephone number, then PER05/06 can be used to cite an electronic mail number.	
 	EM		Electronic Mail	
 	EX		Telephone Extension	
	Use only if PER03 is used citing either code AU or TE.	
 	FX		Facsimile	
 	IT		International Telephone	
	Include the country code.	
 	TE		Telephone	
	Use to indicate the commercial telephone number of the individual cited in PER02.	
	PER06	364	Communication Number	X		AN 1/80	
	Complete communications number including country or area code when applicable	

	Segment:	FOB F.O.B. Related Instructions
	Position:	080
	Loop:
	Level:	Heading
	Usage:	Optional
	Max Use:	>1
	Purpose:	To specify transportation instructions relating to shipment
	Syntax Notes:	1	If FOB03 is present, then FOB02 is required.
		2	If FOB04 is present, then FOB05 is required.
		3	If FOB07 is present, then FOB06 is required.
		4	If FOB08 is present, then FOB09 is required.
	Semantic Notes:	1	FOB01 indicates which party will pay the carrier.
		2	FOB02 is the code specifying transportation responsibility location.
		3	FOB06 is the code specifying the title passage location.
		4	FOB08 is the code specifying the point at which the risk of loss transfers. This may be different than the location specified in FOB02/FOB03 and FOB06/FOB07.
	Comments:
Notes:		1. Use this 1/FOB/080 segment if the FOB point and the acceptance location apply to all of the line items.  When the FOB point or acceptance location vary by line item, use the 2/FOB/180 segment.

2. This segment is not necessary when the order is for a service.	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	FOB01	146	Shipment Method of Payment	M		ID 2/2	
	Code identifying payment terms for transportation charges	
 	BP		Paid by Buyer	
	The buyer agrees to the transportation payment term requiring the buyer to pay transportation charges to a specified location (origin or destination location)	
	Use to indicate that the FOB point is origin.	
 	PE		Prepaid and Summary Bill	
	Use to indicate that transportation costs are authorized to be prepaid and added to the invoice.	
 	PP		Prepaid (by Seller)	
	Use to indicate that the FOB point is destination.	
	FOB02	309	Location Qualifier	X		ID 1/2	
	Code identifying type of location	
	1. Use to identify the FOB point.

2. A request has been submitted to ASC X12 to add codes for Port of Embarkation, Port of Loading, and Government Furnished Property FOB Point.  We expect these codes will be available for use in ASC X12 Version/Release 3050.  
	
 	DE		Destination (Shipping)	
 	FV		Free Alongside Vessel (Free On Board [F.O.B.] Point)	
 	IT		Intermediate FOB Point	
	A location indicating the point of destination is not the origin or final destination but rather at some other point	
	Use to indicate a Freight Forwarder.	
 	OR		Origin (Shipping Point)	
 	ZZ		Mutually Defined	
	Use to indicate that the FOB point is neither origin nor destination.  When used, cite the actual FOB point in FOB03.  If the actual FOB point is an address or geographical location, use in conjunction with one iteration of the appropriate N1 loop, using code KX in N101.	
	FOB03	352	Description	O		AN 1/80	
	A free-form description to clarify the related data elements and their content	
	Use to identify the FOB point only when FOB02 is code ZZ.  If necessary, use one iteration of the N1 loop, using code KX in N101, to specify the address of the FOB point.  Use is discouraged.	
Not Used	FOB04	334	Transportation Terms Qualifier Code	O		ID 2/2	
	Code identifying the source of the transportation terms	
Not Used	FOB05	335	Transportation Terms Code	X		ID 3/3	
	Code identifying the trade terms which apply to the shipment transportation responsibility	
	FOB06	309	Location Qualifier	X		ID 1/2	
	Code identifying type of location	
	Use to identify the acceptance point.	
 	DE		Destination (Shipping)	
 	OR		Origin (Shipping Point)	
 	ZZ		Mutually Defined	
	Use to indicate that the acceptance point is neither origin nor destination.  When used, cite the actual acceptance point in FOB07.  If the actual acceptance point is an address or geographic location, use in conjunction with one iteration of the N1 loop, using code ZZ in N101.	
	FOB07	352	Description	O		AN 1/80	
	A free-form description to clarify the related data elements and their content	
	Use to identify the acceptance point when FOB06 is code ZZ.  If necessary, use one iteration of the N1 loop, using code ZZ in N101, to specify the address of the acceptance point.  Use is discouraged.	
Not Used	FOB08	54	Risk of Loss Qualifier	O		ID 2/2	
	Code specifying where responsibility for risk of loss passes	
Not Used	FOB09	352	Description	X		AN 1/80	
	A free-form description to clarify the related data elements and their content	

	Segment:	SAC Service, Promotion, Allowance, or Charge Information
	Position:	120
	Loop:	SAC Optional
	Level:	Heading
	Usage:	Optional
	Max Use:	1
	Purpose:	To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
	Syntax Notes:	1	At least one of SAC02 or SAC03 is required.
		2	If either SAC03 or SAC04 is present, then the other is required.
		3	If either SAC06 or SAC07 is present, then the other is required.
		4	If either SAC09 or SAC10 is present, then the other is required.
		5	If SAC11 is present, then SAC10 is required.
		6	If SAC13 is present, then at least one of SAC02 or SAC04 is required.
		7	If SAC14 is present, then SAC13 is required.
	Semantic Notes:	1	If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
		2	SAC05 is the total amount for the service, promotion, allowance, or charge.
			If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
		3	SAC10 alone is used to indicate a specific quantity which could be a dollar amount, that is applicable to service, promotion, allowance or charge.
			SAC10 and SAC11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.
		4	SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used.
		5	SAC14 is used in conjunction with SAC13 to identify an option when there is more than one option of the promotion.
	Comments:	1	SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02.
		2	In some business applications, it is necessary to advise the trading partner of the actual dollar amount that a particular allowance, charge, or promotion was based on to reduce ambiguity. This amount is commonly referred to a "Dollar Basis Amount". It is represented in the SAC segment in SAC10 using the qualifier "DO" - Dollars in SAC09.
Notes:		Use the 1/SAC/120 segment to identify charges that apply to all of the line items.  If the charges vary by line item, use the 2/SAC/130 segment.	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	SAC01	248	Allowance or Charge Indicator	M		ID 1/1	
	Code which indicates an allowance or charge for the service specified	
 	A		Allowance	
 	C		Charge	
 	N		No Allowance or Charge	
	SAC02	1300	Service, Promotion, Allowance, or Charge Code	X		ID 4/4	
	Code identifying the service, promotion, allowance, or charge	
	Use any code.
D230 Freight Surcharge – additional charges for emergency orders	
	Refer to 003040 Data Element Dictionary for acceptable code values.	
Not Used	SAC03	559	Agency Qualifier Code	X		ID 2/2	
	Code identifying the agency assigning the code values	
Not Used	SAC04	1301	Agency Service, Promotion, Allowance, or Charge Code	X		AN 1/10	
	Agency maintained code identifying the service, promotion, allowance, or charge	
	SAC05	610	Amount	O		N2 1/15	
	Monetary amount	
Not Used	SAC06	378	Allowance/Charge Percent Qualifier	X		ID 1/1	
	Code indicating on what basis allowance or charge percent is calculated	
Not Used	SAC07	332	Allowance or Charge Percent	X		R 1/6	
	Allowance or charge expressed as a percent.	
Not Used	SAC08	359	Allowance or Charge Rate	O		R 1/9	
	Allowance or Charge Rate per Unit	
	SAC09	355	Unit or Basis for Measurement Code	X		ID 2/2	
	Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken	
	A conversion table may be required to convert agency codes to codes used by ASC X12.	
	Refer to 003040 Data Element Dictionary for acceptable code values.	
	SAC10	339	Allowance or Charge Quantity	X		R 1/15	
	Quantity basis when allowance or charge quantity is different from the purchase order or invoice quantity	
	Use to indicate the quantity to which the amount in SAC05 applies.  SAC10/11 can be used together to specify a quantity range to which the amount in SAC05 applies.	
	SAC11	339	Allowance or Charge Quantity	O		R 1/15	
	Quantity basis when allowance or charge quantity is different from the purchase order or invoice quantity	
Not Used	SAC12	331	Allowance or Charge Method of Handling Code	O		ID 2/2	
	Code indicating method of handling for an allowance or charge	
Not Used	SAC13	127	Reference Number	X		AN 1/30	
	Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier.	
Not Used	SAC14	770	Option Number	O		AN 1/20	
	A unique number identifying available promotion or allowance options when more than one is offered	
Not Used	SAC15	352	Description	O		AN 1/80	
	A free-form description to clarify the related data elements and their content	

	Segment:	DTM Date/Time Reference
	Position:	150
	Loop:
	Level:	Heading
	Usage:	Optional
	Max Use:	10
	Purpose:	To specify pertinent dates and times
	Syntax Notes:	1	At least one of DTM02 DTM03 or DTM06 is required.
		2	If either DTM06 or DTM07 is present, then the other is required.
	Semantic Notes:
	Comments:
Notes:		1. Use this 1/DTM/150 segment to specify a required delivery date when it is expressed as an actual date.  If the delivery schedule is expressed as a set number time period after the occurrence of some event, use the 1/LDT/160 segment. If the 1/LDT/160 segment is used, do not use this segment.

2. Use this 1/DTM/150 segment to specify dates (e.g., quote date, transaction set date) if they apply to all of the line items in the order.  When the dates vary by line item, use the 2/DTM/210 segment.	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	DTM01	374	Date/Time Qualifier	M		ID 3/3	
	Code specifying type of date or time, or both date and time	
 	036		Expiration	
	Date coverage expires	
	Use to indicate the expiration date of the government credit card identified in the 1/REF/050 segment.	
 	996		Required Delivery	
	A date on which or before, ordered goods or services must be delivered	
	Use to indicate that delivery is required on or before the specified date.	
	DTM02	373	Date	X		DT 8/8	
	Date (CCYYMMDD)	
Not used	DTM03	337	Time	X		TM 4/8	
	Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)	
	Specify time only in the HHMM format.	
Not used	DTM04	623	Time Code	O		ID 2/2	
	Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow	
	Use only when DTM03 is used to express a time.	

Not used	DTM05	1250	Date Time Period Format Qualifier	X		ID 2/3	
	Code indicating the date format, time format, or date and time format	
	Use only when the date cannot be expressed in YYMMDD format.  In that case, use any code and carry the date and/or time in DTM07.	
	Refer to 003040 Data Element Dictionary for acceptable code values.	
Not used	DTM06	1251	Date Time Period	X		AN 1/35	
	Expression of a date, a time, or range of dates, times or dates and times	
	When delivery is specified as a range of time for a given date, e.g., use code RTM in DTM06 to qualify a range of times for a delivery on March 30, 1994 between 1:00 PM and 4:00 PM local time.  Use DTM01/02 to convey the March 30, 1994 date.	

	Segment:	PKG Marking, Packaging, Loading
	Position:	220
	Loop:
	Level:	Heading
	Usage:	Optional
	Max Use:	200
	Purpose:	To describe marking, packaging, loading, and unloading requirements
	Syntax Notes:	1	At least one of PKG04 PKG05 or PKG06 is required.
		2	If PKG04 is present, then PKG01 is required.
		3	If PKG05 is present, then PKG01 is required.
	Semantic Notes:	1	PKG04 should be used for industry-specific packaging description codes.
	Comments:	1	Use the MEA (Measurements) Segment to define dimensions, tolerances, weights, counts, physical restrictions, etc.
		2	If PKG01 = ``F'', then PKG05 is used. If PKG01 = ``S'', then PKG04 is used. If PKG01 = ``X'', then both PKG04 and PKG05 are used.
		3	Use PKG03 to indicate the organization that publishes the code list being referred to.
		4	Special marking or tagging data can be given in PKG05 (description).
Notes:		1. Use this 1/PKG/220 segment to identify packaging requirements that apply to all of the line items.  When the packaging requirements vary by line item, use the 2/PKG/300 segment.
2. Do not use when standard commercial packaging is acceptable.	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
	PKG01	349	Item Description Type	X		ID 1/1	
	Code indicating the format of a description	
 	F		Free-form	
	Use when the packaging information is provided in free-form text.	
	PKG02	753	Packaging Characteristic Code	O		ID 1/5	
	Code specifying the marking, packaging, loading and related characteristics being described	
	PKG03	559	Agency Qualifier Code	X		ID 2/2	
	Code identifying the agency assigning the code values	
 	DD		Department of Defense	
	Responsible for Military Specification	
 	GS		General Services Administration (GSA)	
	Responsible for Federal Specification	
 	MS		Military Standard	
	Use to indicate Military Documentation needed.	
 	ZZ		Mutually Defined	
	Use to indicate an activity other than DoD or GSA.  Use to indicate Commercial Documentation needed.	
Not Used	PKG04	754	Packaging Description Code	X		AN 1/7	
	A code from an industry code list which provides specific data about the marking, packaging or loading and unloading of a product	
	PKG05	352	Description	X		AN 1/80	
	A free-form description to clarify the related data elements and their content	
	Use to identify a string of MIL-STD 2073-2C packaging codes or to provide packaging information in free-form text.  The MIL-STD 2073-2C code string uses a positional and sequential system.  Coded data must appear in the sequence and the number of positions specified in Appendix F of MIL-STD 2073-1.  Zeros shall be inserted in the code string for data that is not being provided.  A comma (,) will be used as a delimiter between the data in the code string.  Use of this data element is discouraged. Place text either “MILITARY” or “COMMERCIAL”	
Not Used	PKG06	400	Unit Load Option Code	X		ID 2/2	
	Code identifying loading or unloading a shipment	

	Segment:	MAN Marks and Numbers
	Position:	270
	Loop:
	Level:	Heading
	Usage:	Optional
	Max Use:	10
	Purpose:	To indicate identifying marks and numbers for shipping containers
	Syntax Notes:
	Semantic Notes:	1	When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
		2	When both MAN05 and MAN06 are used, MAN05 is the starting number of a sequential range, and MAN06 is the ending number of that range.
	Comments:
Notes:		1. Use this 1/MAN/270 segment when marks and numbers apply to all of the line items.  Use the 2/MAN/280 segment when the marks and numbers vary by line item.

2. Use to identify such data as MILSTRIP/FEDSTRIP number, Transportation Control number, Project Priority number, and consignee related codes.	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	MAN01	88	Marks and Numbers Qualifier	M		ID 1/2	
	Code specifying the application or source of Marks and Numbers (87)	
 	S		Entire Shipment	
	Use to indicate that the marks and numbers are applicable to all line items in the order.	
M	MAN02	87	Marks and Numbers	M		AN 1/48	
	Marks and numbers used to identify a shipment or parts of a shipment	
	MAN03	87	Marks and Numbers	O		AN 1/48	
	Marks and numbers used to identify a shipment or parts of a shipment	
	MAN04	88	Marks and Numbers Qualifier	O		ID 1/2	
	Code specifying the application or source of Marks and Numbers (87)	
 	S		Entire Shipment	
	Use to indicate that the marks and numbers are applicable to all line items in the order.	
	MAN05	87	Marks and Numbers	O		AN 1/48	
	Marks and numbers used to identify a shipment or parts of a shipment	
	MAN06	87	Marks and Numbers	O		AN 1/48	
	Marks and numbers used to identify a shipment or parts of a shipment	

	Segment:	N1 Name
	Position:	310
	Loop:	N1        Optional
	Level:	Heading
	Usage:	Optional
	Max Use:	1
	Purpose:	To identify a party by type of organization, name, and code
	Syntax Notes:	1	At least one of N102 or N103 is required.
		2	If either N103 or N104 is present, then the other is required.
	Semantic Notes:
	Comments:	1	This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
		2	N105 and N106 further define the type of entity in N101.
Notes:		1. Whenever possible, address information should be transmitted using code values contained in a combination of the N101, N103/04 data elements.  Use N102 and the N2-N4 segments only when it is necessary to transmit the full address.  For example, if a vendor can be identified by a DUNS/UEI number, it is not necessary to transmit the vendor's full address since the relationship between the DUNS/UEI number and the vendor's address can be established by accessing a data base in which the information is stored, having been put there at the time the vendor electronically registered as a federal government trading partner.

2. Use the 1/N1/310 loop to identify organizations or people that apply to all of the line items, or are not applicable at the line item level (e.g., ordering party, etc.).  When the addresses vary by line item, use the 2/N1/350 loop.

3. Multiple iterations of this segment may be used: codes BY, SE, IU, IC, Z7, ST.	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	N101	98	Entity Identifier Code	M		ID 2/3	
	Code identifying an organizational entity, a physical location, or an individual	
		
 	BT

BY		Bill To
Use to indicate the Credit Card Holder Name

Buying Party (Purchaser)	
	Use to indicate the purchasing office or activity.	
 	IC		Intermediate Consignee	
	Use to indicate a freight forwarder. CRP	

IU

OB		

GSA Advantage or GSA Ebuy distinction
Ordered By	
	Use to identify the activity placing an order against a basic contract.	
 	PO		Party to Receive Invoice for Goods or Services	
	Use to indicate where the invoice should be mailed.	
 	RC

SE		Receiving Location
Use to indicate the store ID code.
Selling Party	
 	ST		Ship To	
	Use to indicate the address to which an item must be shipped.  If the ship-to address is an FPO or APO, identify the FPO or APO in the N4 segment using N401 and N403.	
 	SV		Service Performance Site	
	When services are contracted for, this describes the organization for whom or location address at which those services will be performed	
	Use to indicate a location where a service, e.g., grass cutting, will be performed.	
 	Z7		Mark-for Party	
	The party for whom the needed material is intended	
	IN Country address for overseas orders.	
 	ZZ		Mutually Defined	
	Use to identify the acceptance location when it cannot be described using a point such as origin or destination.  	
	N102	93	Name	X		AN 1/60	
	Free-form name	
	N103	66	Identification Code Qualifier	X		ID 1/2	
	Code designating the system/method of code structure used for Identification Code (67)	
	1. Use, when applicable, to identify the named party.

2. A request has been submitted to ASC X12 to add a code for Contractor Establishment Code.  We expect this code to be available for use in the ASC X12 Version/Release 3050.

3. While Federal EDI will use the DUNS number, other numbers may be required for a period of transition in order to cross-reference existing data bases with new procurement actions.	
 	1		D-U-N-S Number, Dun & Bradstreet	
	Use of the DUNS or DUNS+4 is preferred over any other coded number to identify a named party.	
 	9		D-U-N-S+4, D-U-N-S Number with Four Character Suffix	
	Use of the DUNS or DUNS+4 is preferred over any other coded number to identify a named party.	
 	10		Department of Defense Activity Address Code (DODAAC)	
	Use to indicate either a Department of Defense Activity Address Code or a Civilian Agency Activity Address Code.	
 	16

33                          

US

ZZ		Zip Code
Billing Zip Code
Commercial and Government Entity (CAGE)
Use to indicate vendors with CAGE codes.

UEI designation

Mutually Defined	
		
	N104	67	Identification Code	X		AN 2/80	
	Code identifying a party or other code
Use for store IDs.
MN: Camp LeJeune, NC
AG: Albany, GA
BC: Barstow, CA
PM: 	
Not Used	N105	706	Entity Relationship Code	O		ID 2/2	
	Code describing entity relationship	
Not Used	N106	98	Entity Identifier Code	O		ID 2/2	
	Code identifying an organizational entity, a physical location, or an individual	

	Segment:	N2 Additional Name Information
	Position:	320
	Loop:	N1        Optional
	Level:	Heading
	Usage:	Optional
	Max Use:	2
	Purpose:	To specify additional names or those longer than 35 characters in length
	Syntax Notes:
	Semantic Notes:
	Comments:
Notes:		This segment is not necessary when the cited party can be identified by a code value in N101/03/04.	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
	N201	93	Name	M		AN 1/60	
	Free-form name	
	N202	93	Name	O		AN 1/60	
	Free-form name	

	Segment:	N3 Address Information
	Position:	330
	Loop:	N1        Optional
	Level:	Heading
	Usage:	Optional
	Max Use:	2
	Purpose:	To specify the location of the named party
	Syntax Notes:
	Semantic Notes:
	Comments:
Notes:		This segment is not necessary when the party can be identified by a code value in N101/03/04.	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
	N301	166	Address Information	M		AN 1/55	
	Address information	
	N302	166	Address Information	O		AN 1/55	
	Address information	

	Segment:	N4 Geographic Location
	Position:	340
	Loop:	N1        Optional
	Level:	Heading
	Usage:	Optional
	Max Use:	>1
	Purpose:	To specify the geographic place of the named party
	Syntax Notes:	1	If N406 is present, then N405 is required.
	Semantic Notes:
	Comments:	1	A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
		2	N402 is required only if city name (N401) is in the USA or Canada.
Notes:		1. This segment is not necessary when the party can be identified by a code value in N101/03/04.

2. When identifying an APO/FPO, N401 carries the APO/FPO city name and N403 carries the ZIP code of the city.	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
	N401	19	City Name	O		AN 2/30	
	Free-form text for city name	
	N402	156	State or Province Code	O		ID 2/2	
	Code (Standard State/Province) as defined by appropriate government agency	
	N403	116	Postal Code	O		ID 3/15	
	Code defining international postal zone code excluding punctuation and blanks (zip code for United States)	
	N404	26	Country Code	O		ID 2/3	
	Code identifying the country	
	A conversion table may be required to convert agency codes to ASC X12 codes.	
Not Used	N405	309	Location Qualifier	X		ID 1/2	
	Code identifying type of location	
Not Used	N406	310	Location Identifier	O		AN 1/30	
	Code which identifies a specific location	

	A free-form description to clarify the related data elements and their content	

	Segment:	PER Administrative Communications Contact
	Position:	360
	Loop:	N1        Optional
	Level:	Heading
	Usage:	Optional
	Max Use:	>1
	Purpose:	To identify a person or office to whom administrative communications should be directed
	Syntax Notes:	1	If either PER03 or PER04 is present, then the other is required.
		2	If either PER05 or PER06 is present, then the other is required.
	Semantic Notes:
	Comments:
Notes:		1. Use this 1/PER/360 segment to identify contacts not associated with an address.

2. A request has been submitted to ASC X12 to add data element 443, Contact Inquiry Reference, at PER07.  This data element will permit citing the title of the party identified in PER02.  If approved, this data element will be available for use in ASC X12 Version/Release 3050.	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	PER01	366	Contact Function Code	M		ID 2/2	
	Code identifying the major duty or responsibility of the person or group named	
	Use to identify individuals who can be contacted regarding the order.	
 	1A		Review/Repricing Contact	
	1.  When N101 is code SE, use to indicate an individual who authorized a one time special price for line items in this award instrument, e.g., a spot pricing reduction from an existing contract or catalog price.  In this instance, PER02 MUST be used.

2.  When used, the 1/REF/350 segment may be used to provide a special price authorization number by citing code 9B in REF01 and the 2/CTP/040 segment in the PO1 loop of the line items authorized the special price should be used citing code SPC in CTP02.	
 	BD		Buyer Name or Department	
 	CN		General Contact	
	When N101 is code ST, use to indicate the accepting official at destination.	
 	HM		Hazardous Material Contact	
 	PC		Purchasing Contracting Officer (PCO)	
	Person to whom a warrant has been issued authorizing that person to obligate funds on behalf of the government	
 	PD		Project Director	
	Use to indicate the Investigator, i.e., the principal party working on a research effort.  A request has been submitted to ASC X12 to add a code for Investigator (for research and development work).  We expect this code will be available for use in ASC X12 Version/Release 3050.  In the meantime, use this code.	
 	RP		Responsible Person	
	When N101 is code C4, use to indicate the accepting official at origin.	
 	SU		Supplier Contact	
	Use to indicate the selling party's point of contact.	
	PER02	93	Name	O		AN 1/35	
	Free-form name	
	Cite the last name first, followed by the first name.  Do not truncate the last name if whole name is longer than 35 characters.  Instead, truncate the first name or use the initial of the first name.	
	PER03	365	Communication Number Qualifier	X		ID 2/2	
	Code identifying the type of communication number	
 	EM		Electronic Mail	
 	FX		Facsimile	
 	IT		International Telephone	
 	TE		Telephone	
	Use to indicate the commercial telephone number of the individual cited in PER02.	
	PER04	364	Communication Number	X		AN 1/80	
	Complete communications number including country or area code when applicable	
	When PER03 is code TE, include the area code.	
	PER05	365	Communication Number Qualifier	X		ID 2/2	
	Code identifying the type of communication number	
	Use to identify a second communications number for the party cited in PER02.  For example, if PER03/04 cites a commercial telephone number, PER05/06 can be used to cite an Electronic Mail address.	
 	EM		Electronic Mail	
 	EX		Telephone Extension	
	Use only if PER03 is used citing either code AU or TE.	
 	FX		Facsimile	
 	IT		International Telephone	
	Include the country code.	
 	TE		Telephone	
	Use to indicate the commercial telephone number of the individual cited in PER02.	
	PER06	364	Communication Number	X		AN 1/80	
	Complete communications number including country or area code when applicable	
	When PER05 is code TE, include the area code.	

	Segment:	PO1 Baseline Item Data
	Position:	010
	Loop:	PO1        Mandatory
	Level:	Detail
	Usage:	Mandatory
	Max Use:	1
	Purpose:	To specify basic and most frequently used line item data
	Syntax Notes:	1	If PO103 is present, then PO102 is required.
		2	If PO105 is present, then PO104 is required.
		3	If PO106 is present, then PO107 is required.
		4	If PO108 is present, then PO109 is required.
		5	If PO110 is present, then PO111 is required.
		6	If PO112 is present, then PO113 is required.
		7	If PO114 is present, then PO115 is required.
		8	If PO116 is present, then PO117 is required.
		9	If PO118 is present, then PO119 is required.
		10	If PO120 is present, then PO121 is required.
		11	If PO122 is present, then PO123 is required.
		12	If PO124 is present, then PO125 is required.
	Semantic Notes:
	Comments:	1	See the Data Dictionary for a complete list of ID's.
		2	PO101 is the line item identification.
		3	PO106 through PO125 provide for ten (10) different product/service ID's per each item. For example: Case, Color, Drawing No., UPC No., ISBN No., Model No., SKU.
Notes:		Use the 2/PO1/010 loop to specify all information related to a CLIN, SUBCLIN or ELIN.  Each iteration of the PO1 loop will carry all the information related to the CLIN, SUBCLIN or ELIN cited in PO101.	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
	PO101	350	Assigned Identification	O		AN 1/20	
	Alphanumeric characters assigned for differentiation within a transaction set	
	Use to identify the CLIN, SUBCLIN or ELIN or other number identifying the line item.	
	PO102	330	Quantity Ordered	X		R 1/15	
	Quantity ordered	
	1. Use to specify the quantity of the item being ordered.  Step ladder quantities and related prices will be cited in the 2/CTP/040 segment.

2. Do not use this data element when quantities are specified at the SUBCLIN level.	
	PO103	355	Unit or Basis for Measurement Code	O		ID 2/2	
	Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken	
	1. Use any code.

2. A conversion table may be required to convert agency codes to codes used by ASC X12.	
 	SX		Shipment	
	Use this code when PO101 is a line item for prepaid transportation charges.  Use the 2/SAC/130 segment when no prepaid and add.	
	PO104	212	Unit Price	X		R 1/17	
	Price per unit of product, service, commodity, etc.	
	When PO105 is code TB, enter the number 0. Customer Price	
Not used	PO105	639	Basis of Unit Price Code	O		ID 2/2	
	Code identifying the type of unit price for an item	
	Use any code.  	
 	TB		To be negotiated.	
	Use to indicate the cost of the item cited in PO101 is included in the cost of another, related item. For example, if this line item is for data or documentation, it might be "not separately priced." The cost of the data or documentation in that case could be included in the cost of the item itself. Data maintenance has been submitted to ASC X12 asking for a code value indicating Not Separately Priced. If approved, that code will be available for use in ASC X12 Version/Release 3050. Until a new code is approved, use this code.	
	PO106	235	Product/Service ID Qualifier	O		ID 2/2	
	Code identifying the type/source of the descriptive number used in Product/Service ID (234)	
	1. PO106 through PO125 are used in pairs.  For example, PO106 will contain a qualifier code and PO107 will contain information related to the qualifying code.  So, if PO106 is code FS then PO107 would carry the National Stock Number.

2. Any code can be used but listed codes are preferred.

3. Use as many codes as necessary to describe the ordered item.  There is no need to use all the codes or even all of the applicable codes.  Select from the code list the minimum set of codes and code values necessary to describe the item.
	
 	CH		Country of Origin Code	
 	CL		Color	
 	CN		Commodity Name	
 	F7		End-Item Description	
	Item identifier describes an end-item associated with the use of the required material	
	Use to identify the end item, if applicable, to which the ordered item applies.	
 	FS		National Stock Number	
	The NSN shall be transmitted as a continuous set of numbers, and without the dashes.	
 	FT		Federal Supply Classification	
	See Code Source 27 for the FSCs associated with this code.	
 	MF		Manufacturer	
	Use to identify a manufacturer (by name) who does not have a CAGE code.  Use code ZB for a CAGE code.	
 	MG		Manufacturer's Part Number	
	Use to specify the manufacturer's part number assigned to the ordered item.	
 	MN		Model Number	
 	PD		Part Number Description	
	Use to provide a text description of an item.	
 	PI		Purchaser's Item Code	
	Use to provide a text description of an item that has no other assigned identification number.	
 	PQ		Product ID Attribute Code	
	Use to indicate the UII Unique Item Identifier.	
 	SR		Substitute Product Number	
 	SV		Service Rendered	
	Use to specify in text, the service being ordered.	
 	VP		Vendor's (Seller's) Part Number	
	Use to identify a part number assigned by a selling party other than the manufacturer.	
	PO107	234	Product/Service ID	X		AN 1/48	
	Identifying number for a product or service	
	PO108	235	Product/Service ID Qualifier	O		ID 2/2	
	Code identifying the type/source of the descriptive number used in Product/Service ID (234)	
	Refer to 003040 Data Element Dictionary for acceptable code values.	
	PO109	234	Product/Service ID	X		AN 1/48	
	Identifying number for a product or service	
	PO110	235	Product/Service ID Qualifier	O		ID 2/2	
	Code identifying the type/source of the descriptive number used in Product/Service ID (234)	
	Refer to 003040 Data Element Dictionary for acceptable code values.	
	PO111	234	Product/Service ID	X		AN 1/48	
	Identifying number for a product or service	
	PO112	235	Product/Service ID Qualifier	O		ID 2/2	
	Code identifying the type/source of the descriptive number used in Product/Service ID (234)	
	Refer to 003040 Data Element Dictionary for acceptable code values.	
	PO113	234	Product/Service ID	X		AN 1/48	
	Identifying number for a product or service	
	PO114	235	Product/Service ID Qualifier	O		ID 2/2	
	Code identifying the type/source of the descriptive number used in Product/Service ID (234)	
	Refer to 003040 Data Element Dictionary for acceptable code values.	
	PO115	234	Product/Service ID	X		AN 1/48	
	Identifying number for a product or service	
	PO116	235	Product/Service ID Qualifier	O		ID 2/2	
	Code identifying the type/source of the descriptive number used in Product/Service ID (234)	
	Refer to 003040 Data Element Dictionary for acceptable code values.	
	PO117	234	Product/Service ID	X		AN 1/48	
	Identifying number for a product or service	
	PO118	235	Product/Service ID Qualifier	O		ID 2/2	
	Code identifying the type/source of the descriptive number used in Product/Service ID (234)	
	Refer to 003040 Data Element Dictionary for acceptable code values.	
	PO119	234	Product/Service ID	X		AN 1/48	
	Identifying number for a product or service	
	PO120	235	Product/Service ID Qualifier	O		ID 2/2	
	Code identifying the type/source of the descriptive number used in Product/Service ID (234)	
	Refer to 003040 Data Element Dictionary for acceptable code values.	
	PO121	234	Product/Service ID	X		AN 1/48	
	Identifying number for a product or service	
	PO122	235	Product/Service ID Qualifier	O		ID 2/2	
	Code identifying the type/source of the descriptive number used in Product/Service ID (234)	
	Refer to 003040 Data Element Dictionary for acceptable code values.	
	PO123	234	Product/Service ID	X		AN 1/48	
	Identifying number for a product or service	
	PO124	235	Product/Service ID Qualifier	O		ID 2/2	
	Code identifying the type/source of the descriptive number used in Product/Service ID (234)	
	Refer to 003040 Data Element Dictionary for acceptable code values.	
	PO125	234	Product/Service ID	X		AN 1/48	
	Identifying number for a product or service	

	Segment:	CTP Pricing Information
	Position:	040
	Loop:	PO1        Mandatory
	Level:	Detail
	Usage:	Optional
	Max Use:	1
	Purpose:	To specify pricing information
	Syntax Notes:	1	If CTP04 is present, then CTP05 is required.
		2	If CTP06 is present, then CTP07 is required.
		3	If CTP09 is present, then CTP02 is required.
	Semantic Notes:	1	CTP07 is a multiplier factor to arrive at a final discounted price. A multiplier of .90 would be the factor if a 10% discount is given.
		2	CTP08 is the rebate amount.
	Comments:	1	See Figures Appendix for an example detailing the use of CTP03 and CTP04.
			See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
Notes:		1. Use this 2/CTP/040 segment to specify prices for step-ladder quantities of the line item cited in PO101 for a basic procurement instrument, e.g., a requirements or indefinite quantity contract.

2. Example of step-ladder pricing for ranges 1-10, 11-20, 21-30, 31-50:

CTP**PBQ**1*EA n/l
CTP**ICL*25.00*10*EA n/l
CTP**ICL*24.50*20*EA n/l
CTP**ICL*23.50*30*EA n/l
CTP**MAX*22.00*50*EA n/l

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
Not Used	CTP01	687	Class of Trade Code	O		ID 2/2	
	Code indicating class of trade	
	CTP02	236	Price Identifier Code	X		ID 3/3	
	Code identifying pricing specification	
	1. Use to indicate the type of prices included in the order.

2. Data maintenance has been submitted to ASC X12 asking for the addition of codes for: packaging protection levels and packing levels.  If approved, these codes will be available for use in ASC X12 Version/Release 3050.	
 	GOV		Government Price	
	Use to indicate the sale price to the government.	
 	ICL		Unit Price Through Quantity	
	When specifying prices for different quantities, use to indicate the end of a quantity range.	
 	MAX		Maximum Order Quantity Price	
	When specifying prices for different quantities, use to indicate the quantity above which the price will not change.	
 	PBQ		Unit Price Beginning Quantity	
	When specifying prices for different quantities, use to indicate the beginning of a quantity range.	
 	SPC		Special Price	
	1.  Use to indicate that the line item unit price cited in PO104, is a special price authorized by a representative of the selling party.

2.  When used, identify the authorizing party either in the 1/PER/360 or 2/PER/110 segment citing code 1A in PER01 and provide a special price authorization number either in the 1/REF/350 or 2/REF/100 segment citing code 9B in REF01.

3.  DO NOT use CTP03 when this code is used.	
	CTP03	212	Unit Price	O		R 1/14	
	Price per unit of product, service, commodity, etc.	
	1. Government price.	
	CTP04	380	Quantity	O		R 1/17	
	Numeric value of quantity	
	CTP05	355	Unit or Basis for Measurement Code	X		ID 2/2	
	Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken	
	1. Use any code.

2. A conversion table may be required to convert agency codes to codes used by ASC X12.	
	Refer to 003040 Data Element Dictionary for acceptable code values.	
Not Used	CTP06	648	Price Multiplier Qualifier	O		ID 3/3	
	Code indicating the type of price multiplier	
Not Used	CTP07	649	Multiplier	X		R 1/10	
	Value to be used as a multiplier to obtain a new value	
Not Used	CTP08	782	Monetary Amount	O		R 1/18	
	Monetary amount	
Not Used	CTP09	639	Basis of Unit Price Code	O		ID 2/2	
	Code identifying the type of unit price for an item	

	Segment:	PID Product/Item Description
	Position:	050
	Loop:	PID        Optional
	Level:	Detail
	Usage:	Optional
	Max Use:	1
	Purpose:	To describe a product or process in coded or free-form format
	Syntax Notes:	1	If PID04 is present, then PID03 is required.
		2	At least one of PID04 or PID05 is required.
		3	If PID07 is present, then PID03 is required.
		4	If PID08 is present, then PID03 is required.
	Semantic Notes:	1	Use PID03 to indicate the organization that publishes the code list being referred to.
		2	PID04 should be used for industry-specific product description codes.
		3	PID08 describes the physical characteristics of the product identified in PID04. A ``Y'' indicates that the specified attribute applies to this item. A ``N'' indicates it does not apply. Any other value is indeterminate.
	Comments:	1	If PID01 = ``F'', then PID05 is used. If PID01 = ``S'', then PID04 is used. If PID01 = ``X'', then both PID04 and PID05 are used.
		2	Use PID06 when necessary to refer to the product surface or layer being described in the segment.
		3	PID07 specifies the individual code list of the agency specified in PID03.
Notes:		Use the 2/PID/050 segment when the information applies to a specific line item.  Use the 1/PID/190 segment when the information applies to all the line items.  Use is discouraged.	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	PID01	349	Item Description Type	M		ID 1/1	
	Code indicating the format of a description	
 	F		Free-form	
Not Used	PID02	750	Product/Process Characteristic Code	O		ID 2/3	
	Code identifying the general class of a product or process characteristic	
Not Used	PID03	559	Agency Qualifier Code	X		ID 2/2	
	Code identifying the agency assigning the code values	
Not Used	PID04	751	Product Description Code	X		AN 1/12	
	A code from an industry code list which provides specific data about a product characteristic	
	PID05	352	Description	X		AN 1/80	
	A free-form description to clarify the related data elements and their content	
	Use, if necessary, to provide a brief description of the line item being ordered.  	
Not Used	PID06	752	Surface/Layer/Position Code	O		ID 2/2	
	Code indicating the product surface, layer or position that is being described	
Not Used	PID07	822	Source Subqualifier	O		AN 1/15	
	A reference that indicates the table or text maintained by the Source Qualifier	
Not Used	PID08	1073	Yes/No Condition or Response Code	O		ID 1/1	
	Code indicating a Yes or No condition or response	

	Segment:	REF Reference Numbers
	Position:	100
	Loop:	PO1        Mandatory
	Level:	Detail
	Usage:	Optional
	Max Use:	12
	Purpose:	To specify identifying numbers.
	Syntax Notes:	1	At least one of REF02 or REF03 is required.
	Semantic Notes:
	Comments:
Notes:		Use this 2/REF/100 segment to identify reference numbers that vary by line item.  When the reference numbers apply to all the line items in the order, use the 1/REF/050 segment.	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	REF01	128	Reference Number Qualifier	M		ID 2/3	
	Code qualifying the Reference Number.	
	Use any code.  Listed codes are preferred.	
 	AT		Appropriation Number	
	Use to indicate accounting appropriation data.  Cite the data as a literal string in REF03.	
 	BB		Authorization Number	
 	IL		Internal Order Number	
	Use to indicate the requisition number (e.g., the MILSTRIP/FEDSTRIP document number).	
 	P4		Project Code	
	Use to indicate the project number applicable to this line item.	
 	PH		Priority Rating	
	Use to indicate the MILSTRIP/FEDSTRIP priority rating.	
 	PR		Price Quote Number	
 	RQ		Purchase Requisition No.	
	Use, as appropriate, to indicate an internal number such as a purchase request or purchase request order number.  When citing a purchase request number, concatenate its line item number with the purchase request number if it is necessary to transmit both numbers. Internal number- CSC Order Number or Global Supply Number.	
 	TG		Transportation Control Number (TCN)	
 	TH		Transportation Account Code (TAC)	
 	TN		Transaction Reference Number	
	Use to indicate the unique reference number of a related transaction set (e.g., an 841 transaction set carrying a related technical specification or drawing).  Each transaction set has a unique number.  In the case of the 841 transaction set, that number is carried in SPI02.	
 	ZZ		Mutually Defined	
	Use to indicate another type of reference number.  When used, identify the nature of the number in REF03.  Examples of the numbers that can be included here (for which data maintenance has been requested from ASC X12) is: DD Form 250 Requirement Code, Military Standard Number, Technical Document Number, Technical Order Number, Related Contract Line Item Number and Standard Number.  If approved, these codes will be available in ASC X12 Version/Release 3050.	
	REF02	127	Reference Number	X		AN 1/30	
	Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier.	
	If a reference number has an associated revision number, suffix or extension, concatenate the reference and revision/suffix/extension number and carry the resultant number in this data element.	
	REF03	352	Description	X		AN 1/80	
	A free-form description to clarify the related data elements and their content	

	Segment:	PER Administrative Communications Contact
	Position:	110
	Loop:	PO1        Mandatory
	Level:	Detail
	Usage:	Optional
	Max Use:	3
	Purpose:	To identify a person or office to whom administrative communications should be directed
	Syntax Notes:	1	If either PER03 or PER04 is present, then the other is required.
		2	If either PER05 or PER06 is present, then the other is required.
	Semantic Notes:
	Comments:
Notes:		1. Use this 1/PER/360 segment to identify contacts not associated with an address.

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	PER01	366	Contact Function Code	M		ID 2/2	
	Code identifying the major duty or responsibility of the person or group named	
 	1A		Review/Repricing Contact	
	1.  Use to indicate an individual who authorized a one time special price for the line item in this PO1 loop, e.g., a spot pricing reduction from an existing contract or catalog price.  In this instance, PER02 MUST be used.

2.  When used, cite a special price authorization number in the 2/REF/100 segment citing code 9B in REF01 and use the 2/CTP/040 segment citing code SPC in CTP02.	
 	AC		Administrative Contact	
 	AU		Report Authorizer	
	Use to indicate the party approving the Contract Data Requirements List.	
 	NT		Notification Contact	
	Use to indicate the party to be contacted for shipping instructions. Use only when LDT01 in the 220 segment cites code AI.	
 	PI		Preparer	
	A firm, organization, or individual who determines the tax liability from information supplied by the taxpayer	
	Use to indicate the preparer of the Contract Data Requirements List.	
 	RE		Receiving Contact	
	Use to indicate the party to be contacted to schedule a shipment.  Use only when LDT01 in the 2/LDT/220 segment cites code AI.	
	PER02	93	Name	O		AN 1/60	
	Free-form name	
	Cite the last name first, followed by the first name.  Do not truncate the last name if the whole name is longer than 35 characters.  Instead, truncate or use the initial of the first name.	
	PER03	365	Communication Number Qualifier	X		ID 2/2	
	Code identifying the type of communication number	
 	EM		Electronic Mail	
 	FX		Facsimile	
 	IT		International Telephone	
	Include the country code.	
 	TE		Telephone	
	PER04	364	Communication Number	X		AN 1/80	
	Complete communications number including country or area code when applicable	
	PER05	365	Communication Number Qualifier	X		ID 2/2	
	Code identifying the type of communication number	
	Use to identify a second communications number for the party cited in PER02.  For example, if PER03/04 cites a commercial telephone number, PER05/06 can be used to cite an Electronic Mail address.	
 	EM		Electronic Mail	
 	EX		Telephone Extension	
	Use only if PER03 is used citing either code AU or TE.	
 	FX		Facsimile	
 	IT		International Telephone	
	Include the country code.	
 	TE		Telephone	
	Use to indicate the commercial telephone number of the named party.	
	PER06	364	Communication Number	X		AN 1/80	
	Complete communications number including country or area code when applicable	

	Segment:	SAC Service, Promotion, Allowance, or Charge Information
	Position:	130
	Loop:	PO1        Mandatory
	Level:	Detail
	Usage:	Optional
	Max Use:	1
	Purpose:	To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
	Syntax Notes:	1	At least one of SAC02 or SAC03 is required.
		2	If either SAC03 or SAC04 is present, then the other is required.
		3	If either SAC06 or SAC07 is present, then the other is required.
		4	If either SAC09 or SAC10 is present, then the other is required.
		5	If SAC11 is present, then SAC10 is required.
		6	If SAC13 is present, then at least one of SAC02 or SAC04 is required.
		7	If SAC14 is present, then SAC13 is required.
	Semantic Notes:	1	If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
		2	SAC05 is the total amount for the service, promotion, allowance, or charge.
			If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
		3	SAC10 alone is used to indicate a specific quantity which could be a dollar amount, that is applicable to service, promotion, allowance or charge.
			SAC10 and SAC11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.
		4	SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used.
		5	SAC14 is used in conjunction with SAC13 to identify an option when there is more than one option of the promotion.
	Comments:	1	SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02.
		2	In some business applications, it is necessary to advise the trading partner of the actual dollar amount that a particular allowance, charge, or promotion was based on to reduce ambiguity. This amount is commonly referred to a "Dollar Basis Amount". It is represented in the SAC segment in SAC10 using the qualifier "DO" - Dollars in SAC09.
Notes:		Use the 2/SAC/130 segment to identify charges that apply to a line item.  If the charges apply to all of the line items, use the 1/SAC/120 segment.	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	SAC01	248	Allowance or Charge Indicator	M		ID 1/1	
	Code which indicates an allowance or charge for the service specified	
 	A		Allowance	
 	C		Charge	
 	N		No Allowance or Charge	
	SAC02	1300	Service, Promotion, Allowance, or Charge Code	X		ID 4/4	
	Code identifying the service, promotion, allowance, or charge	
	Use any code.
D230 – Freight surcharges	
	Refer to 003040 Data Element Dictionary for acceptable code values.	
Not Used	SAC03	559	Agency Qualifier Code	X		ID 2/2	
	Code identifying the agency assigning the code values	
Not Used	SAC04	1301	Agency Service, Promotion, Allowance, or Charge Code	X		AN 1/10	
	Agency maintained code identifying the service, promotion, allowance, or charge	
	SAC05	610	Amount	O		N2 1/15	
	Monetary amount	
Not Used	SAC06	378	Allowance/Charge Percent Qualifier	X		ID 1/1	
	Code indicating on what basis allowance or charge percent is calculated	
Not Used	SAC07	332	Allowance or Charge Percent	X		R 1/6	
	Allowance or charge expressed as a percent.	
Not Used	SAC08	359	Allowance or Charge Rate	O		R 1/9	
	Allowance or Charge Rate per Unit	
	SAC09	355	Unit or Basis for Measurement Code	X		ID 2/2	
	Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken	
	A conversion table may be required to convert agency codes used by ASC X12.	
	Refer to 003040 Data Element Dictionary for acceptable code values.	
	SAC10	339	Allowance or Charge Quantity	X		R 1/15	
	Quantity basis when allowance or charge quantity is different from the purchase order or invoice quantity	
	Use to indicate the quantity to which the amount in SAC05 applies.  SAC10/11 can be used together to specify a quantity range to which the amount in SAC05 applies.	
	SAC11	339	Allowance or Charge Quantity	O		R 1/15	
	Quantity basis when allowance or charge quantity is different from the purchase order or invoice quantity	
Not Used	SAC12	331	Allowance or Charge Method of Handling Code	O		ID 2/2	
	Code indicating method of handling for an allowance or charge	
Not Used	SAC13	127	Reference Number	X		AN 1/30	
	Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier.	
Not Used	SAC14	770	Option Number	O		AN 1/20	
	A unique number identifying available promotion or allowance options when more than one is offered	
Not Used	SAC15	352	Description	O		AN 1/80	
	A free-form description to clarify the related data elements and their content	

	Segment:	FOB F.O.B. Related Instructions
	Position:	180
	Loop:	PO1        Mandatory
	Level:	Detail
	Usage:	Optional
	Max Use:	>1
	Purpose:	To specify transportation instructions relating to shipment
	Syntax Notes:	1	If FOB03 is present, then FOB02 is required.
		2	If FOB04 is present, then FOB05 is required.
		3	If FOB07 is present, then FOB06 is required.
		4	If FOB08 is present, then FOB09 is required.
	Semantic Notes:	1	FOB01 indicates which party will pay the carrier.
		2	FOB02 is the code specifying transportation responsibility location.
		3	FOB06 is the code specifying the title passage location.
		4	FOB08 is the code specifying the point at which the risk of loss transfers. This may be different than the location specified in FOB02/FOB03 and FOB06/FOB07.
	Comments:
Notes:		1. Use this 2/FOB/180 segment to identify the FOB point and acceptance location when they vary by line item.  If the FOB point and acceptance location apply to all the line items, use the 1/FOB/080 segment.

2. Do not use when the line item is for a service.	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	FOB01	146	Shipment Method of Payment	M		ID 2/2	
	Code identifying payment terms for transportation charges	
 	BP		Paid by Buyer	
	The buyer agrees to the transportation payment term requiring the buyer to pay transportation charges to a specified location (origin or destination location)	
	Use to indicate that the FOB point is origin.	
 	PE		Prepaid and Summary Bill	
	Use to indicate that the shipping costs are authorized to be prepaid and added to an invoice.	
 	PP		Prepaid (by Seller)	
	Use to indicate that the FOB point is destination.	
	FOB02	309	Location Qualifier	X		ID 1/2	
	Code identifying type of location	
	1. Use to identify the FOB point.

2. A request has been submitted to ASC X12 to add codes for Port of Embarkation, Port of Loading, and Government Furnished Property FOB Point.  We expect these codes will be available for use in ASC X12 Version/Release 3050.	
 	DE		Destination (Shipping)	
 	FV		Free Alongside Vessel (Free On Board [F.O.B.] Point)	
 	IT		Intermediate FOB Point	
	A location indicating the point of destination is not the origin or final destination but rather at some other point	
	Use to indicate a freight forwarder.	
 	OR		Origin (Shipping Point)	
 	ZZ		Mutually Defined	
	Use to indicate that the FOB point is neither origin nor destination.  When used, cite the actual FOB point in FOB03.  If the actual FOB point is an address or geographical location, use in conjunction with one iteration of the appropriate N1 loop, using code KX in N101.	
	FOB03	352	Description	O		AN 1/80	
	A free-form description to clarify the related data elements and their content	
	Use to identify the FOB point only when FOB02 is code ZZ.  If necessary, use one iteration of the N1 loop, using code KX in N101, to specify the address of the FOB point.  Use is discouraged.	
Not Used	FOB04	334	Transportation Terms Qualifier Code	O		ID 2/2	
	Code identifying the source of the transportation terms	
Not Used	FOB05	335	Transportation Terms Code	X		ID 3/3	
	Code identifying the trade terms which apply to the shipment transportation responsibility	
	FOB06	309	Location Qualifier	X		ID 1/2	
	Code identifying type of location	
	Use to identify the acceptance point.	
 	DE		Destination (Shipping)	
 	OR		Origin (Shipping Point)	
 	ZZ		Mutually Defined	
	Use to identify the acceptance point when it is neither origin nor destination.  When used, cite the actual acceptance point in FOB07.  If the actual acceptance point is an address or geographic location, use in conjunction with the appropriate N1 loop, using code ZZ in N101.	
	FOB07	352	Description	O		AN 1/80	
	A free-form description to clarify the related data elements and their content	
	Use to identify the acceptance point when FOB06 is code ZZ.  If necessary, use one iteration of the N1 loop, using code ZZ in N101, to specify the address of the acceptance point.  Use is discouraged.	
Not Used	FOB08	54	Risk of Loss Qualifier	O		ID 2/2	
	Code specifying where responsibility for risk of loss passes	
Not Used	FOB09	352	Description	X		AN 1/80	
	A free-form description to clarify the related data elements and their content	

	Segment:	NTE Note/Special Instruction
	Position:	
	Loop:
	Level:	Heading
	Usage:	Floating
	Max Use:	100
	Purpose:	To transmit information in a free-form format, if necessary, for comment or special instruction
	Syntax Notes:
	Semantic Notes:
	Comments:	1	The NTE segment permits free-form information/data which, under ANSI X12 standard implementations, is not machine processable. The use of the NTE segment should therefore be avoided, if at all possible, in an automated environment.
Notes:		1. Must use when BEG02 is code ZZ, to identify the type of procurement instrument being issued.

2. Use of free-form text is discouraged if the information can be provided by some other means within the transaction set.	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
	NTE01	363	Note Reference Code	O		ID 3/3	
	Code identifying the functional area or purpose for which the note applies	
	Use any code.

GEN – General	
	Refer to 003040 Data Element Dictionary for acceptable code values.	
M	NTE02	3	Free Form Message	M		AN 1/60	
	Free-form text	

	Segment:	DTM Date/Time Reference
	Position:	210
	Loop:	PO1        Mandatory
	Level:	Detail
	Usage:	Optional
	Max Use:	10
	Purpose:	To specify pertinent dates and times
	Syntax Notes:	1	At least one of DTM02 DTM03 or DTM06 is required.
		2	If either DTM06 or DTM07 is present, then the other is required.
	Semantic Notes:
	Comments:
Notes:		1. Use this 2/DTM/210 segment to specify a required delivery date when it is expressed as an actual date.  If the required delivery schedule is expressed as a set time period after the occurrence of some event, use the 2/LDT/220 segment.

2  Use this 2/DTM/210 segment to specify dates that apply to a line item. Use the 1/DTM/150 segment to specify date that apply to all of the line items.	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	DTM01	374	Date/Time Qualifier	M		ID 3/3	
	Code specifying type of date or time, or both date and time	
 	996		Required Delivery	
	A date on which or before, ordered goods or services must be delivered	
	Use to indicate that delivery is required on or before the specified date.	
	DTM02	373	Date	X		DT 8/8	
	Date (CCYYMMDD)	
	DTM03	337	Time	X		TM 4/8	
	Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)	
	DTM04	623	Time Code	O		ID 2/2	
	Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow	
	Refer to 003040 Data Element Dictionary for acceptable code values.	
	DTM05	1250	Date Time Period Format Qualifier	X		ID 2/3	
	Code indicating the date format, time format, or date and time format	

		
	Refer to 003040 Data Element Dictionary for acceptable code values.	
	DTM06	1251	Date Time Period	X		AN 1/35	
	Expression of a date, a time, or range of dates, times or dates and times	
	When delivery is specified as a range of time for a given date, e.g., use code RTM in DTM06 to qualify a range of times for a delivery on March 30, 1994 between 1:00 PM and 4:00 PM local time.  Use DTM01/02 to convey the March 30, 1994 date.	

	Segment:	MAN Marks and Numbers
	Position:	280
	Loop:	PO1        Mandatory
	Level:	Detail
	Usage:	Optional
	Max Use:	10
	Purpose:	To indicate identifying marks and numbers for shipping containers
	Syntax Notes:
	Semantic Notes:	1	When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
		2	When both MAN05 and MAN06 are used, MAN05 is the starting number of a sequential range, and MAN06 is the ending number of that range.
	Comments:
Notes:		1. Use this 2/MAN/280 segment to provide marks and numbers that vary by line item.  If the marks and numbers apply to all of the line items, use the 1/MAN/270 segment.

2. Use to identify such data as MILSTRIP/FEDSTRIP number, Transportation Control number, Project Priority number, and consignee related codes.	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	MAN01	88	Marks and Numbers Qualifier	M		ID 1/2	
	Code specifying the application or source of Marks and Numbers (87)	
 	L		Line Item Only	
M	MAN02	87	Marks and Numbers	M		AN 1/48	
	Marks and numbers used to identify a shipment or parts of a shipment	
	MAN03	87	Marks and Numbers	O		AN 1/48	
	Marks and numbers used to identify a shipment or parts of a shipment	
	MAN04	88	Marks and Numbers Qualifier	O		ID 1/2	
	Code specifying the application or source of Marks and Numbers (87)	
 	L		Line Item Only	
	MAN05	87	Marks and Numbers	O		AN 1/48	
	Marks and numbers used to identify a shipment or parts of a shipment	
	MAN06	87	Marks and Numbers	O		AN 1/48	
	Marks and numbers used to identify a shipment or parts of a shipment	

	Segment:	N1 Name
	Position:	350
	Loop:	N1        Optional
	Level:	Detail
	Usage:	Optional
	Max Use:	1
	Purpose:	To identify a party by type of organization, name, and code
	Syntax Notes:	1	At least one of N102 or N103 is required.
		2	If either N103 or N104 is present, then the other is required.
	Semantic Notes:
	Comments:	1	This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
		2	N105 and N106 further define the type of entity in N101.
Notes:		1. Whenever possible, address information should be transmitted using code values contained in a combination of the N101, N103/04 data elements.  Use N102 and the N2-N4 segments only when it is necessary to transmit the full address.  For example, if a vendor can be identified by a DUNS number, it is not necessary to transmit the vendor's full address since the relationship between the DUNS number and the vendor's address can be established by accessing a data base in which the information is stored, having been put there at the time the vendor electronically registered as a federal government trading partner.

2. Use the 2/N1/350 loop to identify organizations or people that vary by line item.  If the organizations or people apply to all of the line items, use the 1/N1/310 loop.

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	N101	98	Entity Identifier Code	M		ID 2/3	
	Code identifying an organizational entity, a physical location, or an individual	
	A request has been submitted to ASC X12 to add additional codes for Contracting Officer Representative Party Authorized to Definitize Contract Action, Government Furnished Property FOB Point, Party to Receive Proposal, and Transportation Office.  We expect these codes will be available for use in ASC X12 Version/Release 3050.	
 	BY		Buying Party (Purchaser)	
	Use to indicate the purchasing office or activity.	
 	IC		Intermediate Consignee	
	Use to indicate a freight forwarder.CRP	
 	MF		Manufacturer of Goods	
 	OB		Ordered By	
 	ST		Ship To	
	Use to indicate the address to which an item must be shipped.  If the ship-to address is an FPO or APO, identify the FPO or APO in the N4 segment using N401 and N403.	
 	SV		Service Performance Site	
	When services are contracted for, this describes the organization for whom or location address at which those services will be performed	
	Use to indicate the location where a service is to be performed.	
 	Z7		Mark-for Party	
	The party for whom the needed material is intended	
	In Country Address.	
 	ZZ		Mutually Defined	
	Use to identify the acceptance location when it cannot be described using a point such as origin or destination.  Data maintenance has been submitted to ASC X12 asking for a code for Acceptance Point.  If approved, the code will be available in ASC X12 Version/Release 3050.	
	N102	93	Name	X		AN 1/60	
	Free-form name	
	N103	66	Identification Code Qualifier	X		ID 1/2	
	Code designating the system/method of code structure used for Identification Code (67)	
	1. Use, when applicable, to identify the named party.

2. A request has been submitted to ASC X12 to add a code for Contractor Establishment Code.  We expect this code to be available for use in the ASC X12 Version/Release 3050.

3. While Federal EDI will use the DUNS number, other numbers may be required for a period of transition in order to cross-reference existing data bases with new procurement actions.	
 	1		D-U-N-S Number, Dun & Bradstreet	
	Use of the DUNS or DUNS+4 is preferred over any other coded number to identify a named party.	
 	9		D-U-N-S+4, D-U-N-S Number with Four Character Suffix	
	Use of the DUNS or DUNS+4 is preferred over any other coded number to identify a named party.	
 	10		Department of Defense Activity Address Code (DODAAC)	
	Use to indicate either a Department of Defense Activity Address Code or a Civilian Agency Activity Address Code.	
 	33		Commercial and Government Entity (CAGE)	
	Use to indicate vendors with CAGE codes.	
	N104	67	Identification Code	X		AN 2/80	
	Code identifying a party or other code	
Not Used	N105	706	Entity Relationship Code	O		ID 2/2	
	Code describing entity relationship	
Not Used	N106	98	Entity Identifier Code	O		ID 2/2	
	Code identifying an organizational entity, a physical location, or an individual	

	Segment:	N2 Additional Name Information
	Position:	360
	Loop:	N1        Optional
	Level:	Detail
	Usage:	Optional
	Max Use:	2
	Purpose:	To specify additional names or those longer than 35 characters in length
	Syntax Notes:
	Semantic Notes:
	Comments:
Notes:		This segment is not necessary when the cited party can be identified by a code value in N101/03/04.	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
	N201	93	Name	M		AN 1/60	
	Free-form name	
	N202	93	Name	O		AN 1/60	
	Free-form name	

	Segment:	N3 Address Information
	Position:	370
	Loop:	N1        Optional
	Level:	Detail
	Usage:	Optional
	Max Use:	2
	Purpose:	To specify the location of the named party
	Syntax Notes:
	Semantic Notes:
	Comments:
Notes:		This segment is not necessary when the cited party can be identified by a code value in N101/03/04.	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
	N301	166	Address Information	M		AN 1/55	
	Address information	
	N302	166	Address Information	O		AN 1/55	
	Address information	

	Segment:	N4 Geographic Location
	Position:	380
	Loop:	N1        Optional
	Level:	Detail
	Usage:	Optional
	Max Use:	1
	Purpose:	To specify the geographic place of the named party
	Syntax Notes:	1	If N406 is present, then N405 is required.
	Semantic Notes:
	Comments:	1	A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
		2	N402 is required only if city name (N401) is in the USA or Canada.
Notes:		1. This segment is not necessary when the cited party can be identified by a code value in N101/03/04.

2. When identifying an APO/FPO, N401 carries the APO/FPO city name and N403 carries the ZIP code of the city.

3. A request has been submitted to ASC X12 to increase the maximum use of this segment to greater than 1 to accommodate specifying multiple states or countries in a delivery zone.  We expect this maximum use to be available in ASC X12 Version/Release 3050.	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
	N401	19	City Name	O		AN 2/30	
	Free-form text for city name	
	N402	156	State or Province Code	O		ID 2/2	
	Code (Standard State/Province) as defined by appropriate government agency	
	N403	116	Postal Code	O		ID 3/15	
	Code defining international postal zone code excluding punctuation and blanks (zip code for United States)	
	N404	26	Country Code	O		ID 2/3	
	Code identifying the country	
	A conversion table may be required to convert agency codes to codes used by ASC X12.	
	N405	309	Location Qualifier	X		ID 1/2	
	Code identifying type of location	
 	CC		Country	
	When N101 is code DZ, if applicable, use to indicate a country in the delivery zone.	
 	SP		State/Province	
	When N101 is code DZ, if applicable, use to indicate a state or province in the delivery zone.	
	N406	310	Location Identifier	O		AN 1/30	
	Code which identifies a specific location	

	Segment:	PER Administrative Communications Contact
	Position:	400
	Loop:	N1        Optional
	Level:	Detail
	Usage:	Optional
	Max Use:	3
	Purpose:	To identify a person or office to whom administrative communications should be directed
	Syntax Notes:	1	If either PER03 or PER04 is present, then the other is required.
		2	If either PER05 or PER06 is present, then the other is required.
	Semantic Notes:
	Comments:
Notes:			

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
	PER01	366	Contact Function Code	M		ID 2/2	
	Code identifying the major duty or responsibility of the person or group named	
 	1A		Review/Repricing Contact	
	1.  Use to indicate an individual who authorized a one time special price for the line item in this PO1 loop, e.g., a spot pricing reduction from an existing contract or catalog price.  In this instance, PER02 MUST be used.

2.  When used, cite a special price authorization number in the 2/REF/100 segment citing code 9B in REF01 and use the 2/CTP/040 segment citing code SPC in CTP02.	
 	AC		Administrative Contact	
 	AU		Report Authorizer	
	Use to indicate the party approving the Contract Data Requirements List.	
 	NT		Notification Contact	
	Use to indicate the party to be contacted for shipping instructions. Use only when LDT01 in the 220 segment cites code AI.	
 	PI		Preparer	
	A firm, organization, or individual who determines the tax liability from information supplied by the taxpayer	
	Use to indicate the preparer of the Contract Data Requirements List.	
 	RE		Receiving Contact	
	Use to indicate the party to be contacted to schedule a shipment.  Use only when LDT01 in the 2/LDT/220 segment cites code AI.	
	PER02	93	Name	O		AN 1/60	
	Free-form name	
	Cite the last name first, followed by the first name.  Do not truncate the last name if the whole name is longer than 35 characters.  Instead, truncate or use the initial of the first name.	
	PER03	365	Communication Number Qualifier	X		ID 2/2	
	Code identifying the type of communication number	
 	EM		Electronic Mail	
 	FX		Facsimile	
 	IT		International Telephone	
	Include the country code.	
 	TE		Telephone	
	PER04	364	Communication Number	X		AN 1/80	
	Complete communications number including country or area code when applicable	
	PER05	365	Communication Number Qualifier	X		ID 2/2	
	Code identifying the type of communication number	
	Use to identify a second communications number for the party cited in PER02.  For example, if PER03/04 cites a commercial telephone number, PER05/06 can be used to cite an Electronic Mail address.	
 	EM		Electronic Mail	
 	EX		Telephone Extension	
	Use only if PER03 is used citing either code AU or TE.	
 	FX		Facsimile	
 	IT		International Telephone	
	Include the country code.	
 	TE		Telephone	
	Use to indicate the commercial telephone number of the named party.	
	PER06	364	Communication Number	X		AN 1/80	
	Complete communications number including country or area code when applicable	

	Segment:	AMT Monetary Amount
	Position:	600
	Loop:	AMT        Optional
	Level:	Detail
	Usage:	Optional
	Max Use:	1
	Purpose:	To indicate the total monetary amount
	Syntax Notes:
	Semantic Notes:
	Comments:
Notes:		Use this segment to specify the total amount of the line item.	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	AMT01	522	Amount Qualifier Code	M		ID 1/2	
	Code to qualify amount	
 	1		Line Item Total	
M	AMT02	782	Monetary Amount	M		R 1/18	
	Monetary amount	

	Segment:	CTT Transaction Totals
	Position:	010
	Loop:
	Level:	Summary
	Usage:	Mandatory
	Max Use:	1
	Purpose:	To transmit a hash total for a specific element in the transaction set
	Syntax Notes:	1	If CTT03 is present, then CTT04 is required.
		2	If CTT05 is present, then CTT06 is required.
	Semantic Notes:
	Comments:	1	This segment is intended to provide hash totals to validate transaction completeness and correctness.

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	CTT01	354	Number of Line Items	M		N0 1/6	
	Total number of line items in the transaction set	
	Enter the total number of PO1 segments contained in this transaction set.	
	CTT02	347	Hash Total	O		R 1/10	
	Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.

 Example:

 -.0018 First occurrence of value being hashed. .18 Second occurrence of value being hashed. 1.8 Third occurrence of value being hashed. 18.01 Fourth occurrence of value being hashed. ------- 1855 Hash total prior to truncation. 855 Hash total after truncation to three-digit field.	
	CTT02 is the sum of the value of quantities ordered (PO102) for each PO1 segment.  Never use to carry an operational amount.	
Not Used	CTT03	81	Weight	O		R 1/10	
	Numeric value of weight	
Not Used	CTT04	355	Unit or Basis for Measurement Code	X		ID 2/2	
	Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken	
Not Used	CTT05	183	Volume	O		R 1/8	
	Value of volumetric measure	
Not Used	CTT06	355	Unit or Basis for Measurement Code	X		ID 2/2	
	Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken	
Not Used	CTT07	352	Description	O		AN 1/80	
	A free-form description to clarify the related data elements and their content	

	Segment:	AMT Monetary Amount
	Position:	020
	Loop:
	Level:	Summary
	Usage:	Optional
	Max Use:	1
	Purpose:	To indicate the total monetary amount
	Syntax Notes:
	Semantic Notes:
	Comments:
Notes:		Use this segment to provide the total amount of the order.	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	AMT01	522	Amount Qualifier Code	M		ID 1/3	
	Code to qualify amount	
 	TT		Total Transaction Amount	
M	AMT02	782	Monetary Amount	M		R 1/18	
	Monetary amount	

	Segment:	SE Transaction Set Trailer
	Position:	030
	Loop:
	Level:	Summary
	Usage:	Mandatory
	Max Use:	1
	Purpose:	To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).
	Syntax Notes:
	Semantic Notes:
	Comments:	1	SE is the last segment of each transaction set.

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	SE01	96	Number of Included Segments	M		N0 1/10	
	Total number of segments included in a transaction set including ST and SE segments	
M	SE02	329	Transaction Set Control Number	M		AN 4/9	
	Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set	
	Enter the same number cited in ST02.