Using FCP to manage Advantage Catalogs
Visit catalog.gsa.gov/help for all FCP resources including detailed user guides, how-to videos, FAQ, and infographics.
Contract Modifications
Loading catalog information via FCP is a part of the eMod contract modification process for “catalog related” modifications. Catalog related mods impact information on GSA Advantage, such as Additions, Deletions, and Changes to existing offerings (e.g. pricing mods, descriptive mods).
See catalog.gsa.gov/help for a “Mapping Catalog Actions to eMod Types” guide, as well as Product Catalog User Guide and Services Catalog User Guide for submitting actions such as:
- Adds
- Changes
- Deletes
- Temporary Price Reductions
- Photo files
For catalogs using the Product File or Services Plus File: If a modification impacts the T&C file, such as an Add or Delete SIN, use FCP to upload an updated T&C file after the mod is approved.
For catalogs using PPTs: All approved catalog-related modifications must be followed by a T&C upload to keep the Price List in line with the contract.
For more information about contract modifications, see the Modifications & Mass modification page.
Common Errors to Avoid
Vendors should visit catalog.gsa.gov/help and read the Errors & Validations FAQ, as well as visit the Validations & Business Rules for Error Reports resource. The FCP performs validation checks to ensure that the Product File or Services Plus File is properly formatted and complies with all GSA business rules.
The most common errors are the following:
- Using special characters in fields that are restricted to numbers; please omit characters like “$” and “%”
- Using percentages instead of decimals when representing a percentage; all percentages must be represented as decimals between 0 and 1
- Including MFC (most favored customer) information when it is not required
- Transactional Data Reporting (TDR) enrolled contracts should NOT provide MFC info; will encounter an error
- Not using codes from the Reference tab when a field is restricted to specific codes
- Not properly rounding numbers; discounts in the SPF may go out up to four decimal places and no further.