Catalog Management

FCP: The Catalog Management System for Schedule Contracts

The FAS Catalog Platform (FCP) is a web-based application that replaces the outdated Schedule Input Program (SIP). The FCP modernizes and enhances the user experience, and provides vendors with an improved system for catalog management.  

GSA is moving contracts from SIP to FCP in groups of ~500 every month. The FCP currently supports functionality for current MAS product and service contracts.  GSA anticipates expanding the FCP to new MAS awards and BPA catalogs in FY26.

The FCP is an agile software development project, and will be continually enhanced to improve user experience. Visit catalog.gsa.gov/help to learn more and access user resources. 

Look forward to these new FCP features:

Access FCP Anywhere, Anytime

The new FCP is a web-based application and replaces the Schedule Input Program (SIP) desktop software. This allows authorized negotiators to easily access FCP from anywhere, anytime and reduces the risk of data loss because information is saved and stored in the cloud as users work.

FCP Integrates with eMod & Automates Publishing to GSA Advantage

This integrated design enables the FCP to auto-populate some common data fields, and also ensures that vendors submit catalog details during the contract modification process. Vendors will no longer have to complete a separate upload to publish changes to GSA Advantage!

• Product catalogs automatically publish updates to GSA Advantage! 
• Services Plus catalogs automatically generate and publish a Price List to GSA Advantage!, eLibrary, and eBuy. 

FCP Introduces New Templates 

FCP uses new templates that replace the Price Proposal Template requirement in eMod. Instead of loading a PPT, vendors will navigate to FCP to load their new FCP catalog file:

Product File: Combines and consolidates the Products Price Proposal Template (PPT) with information previously captured by SIP for publishing to GSA Advantage! 

• This simplified approach reduces the number of spreadsheets that vendors must fill out, and automates data and business rule validations. 
• The Product File automatically updates GSA Advantage!, eliminating the need for vendors to complete a separate SIP file update. As a result, customers always see catalog details that reflect the most recently awarded contract.

Services Plus File: Replaces the Services & Training PPT.  This new approach captures services data in a standard, structured format, and automates data and business rule validations. 

• This new approach captures services data in a standard, structured format, and automates data and business rule validations. 
• The Services Plus File automatically generates and publishes a Price List to GSA Advantage!, eLibrary, and eBuy, eliminating the need for vendors to complete a separate text price list file update in SIP.  As a result, customers can always see catalog details that reflect the most recently awarded contract.
• The SPF supports: labor categories, fixed-price services, courses and training, ODCs, language services, ancillary items and products not suitable for sale on GSA Advantage. Services catalog actions auto publish a price list to GSA Advantage, eLibrary, eBuy. 

Vendors should consult the SIN Type & Definitions Lookup Table to determine the required template for their offerings.

Access to Market Research for Product Contracts

The FCP automatically provides vendors with a Compliance & Pricing (C&P) report, making market research report elements available to vendors ahead of submission to the CS/CO for review. This can assist vendors with pricing strategies, and also enables vendors to address any deficiencies prior to submitting a modification—streamlining the negotiation process.

Moving to the FAS Catalog Platform

Key Transition Dates

GSA is moving contracts from SIP to FCP in groups of ~500 every month. The FCP currently supports functionality for current MAS product and service contracts with the exceptions on the below table.  Moving to FCP is required so that GSA can shut down SIP.

Vendors will receive 28-day notice, and 14-day and 7-day reminders, via email that their contract is eligible to use the FCP. Vendors will have 60 days from system access to initiate the baseline.

First Steps Process: Transitioning to FCP 

Once GSA identifies a contract as eligible for the FAS Catalog Platform, vendors will have to register and complete the First Steps process before using FCP for routine catalog management:

Register for the FAS Catalog Platform using your existing FAS ID at  https://catalog.gsa.gov/register

First Steps Process: 

1. Verify the Seller Profile. Vendors will access the FCP and submit their:
   1. Contract Information 
   2. Contractor Information
   3. Dealer Information 
   4. Distributor Information 
2. Baseline the full catalog. This establishes an authoritative electronic record of all items awarded under the contract.
   1.  Products:
      1. The FCP will pre-populate a Product File with current Advantage details; vendors will download this file and fill out any missing, required fields and then submit it.
      2. Vendors must address any compliance flags returned on the Compliance & Pricing Report during the Baseline 
   2. Services:
      1. Vendors will use their last awarded Price Proposal Template to fill out a Services Plus File and will remove any items listed on the Services Plus File from their T&C file 
      2. After completing the Baseline action, vendors must use the Update T&C action to load their new T&C file.

Note: the Baseline process requires contract pricing and will cancel any active sale pricing upon publishing to GSA Advantage! Vendors can resubmit sales after the Baseline action is published.

After completing these activities, vendors will be able to use the FCP for routine catalog management. Detailed instructions will be sent to users as their contract is identified for the FCP. Notification will come 28 days in advance. 

Preparing for FCP

Activities to Prepare for Transition

Vendors can prepare now by taking the following steps:

• Ensure Authorized Negotiators are up to date in eMod. 
  • The FCP will use FAS ID to authenticate users, and require that users have the Authorized Negotiator role. To learn more, visit this Interact post about updating Authorized Negotiators.
• For Product Catalogs: Ensure product catalogs on GSA Advantage are a complete and accurate representation of all products currently awarded to the contract. 
  • The FCP will generate a Product File with a copy of the current Advantage catalog. As such, accurate information on GSA Advantage will make this process more efficient. 
• For Services Plus Catalogs: Download a blank Services Plus File from catalog.gsa.gov/help and begin filling it out using the last awarded PPT. 

Impacts to SIP & eMod

How SIP & eMod are Impacted by Transition

• Access to SIP/EDI 832 is halted on the day of contract transition. Any SIP/EDI832 actions not published as of transition date will need to reflect the changes via the Baseline action.
• Access to eMod will be unaffected. Once a contract moves to FCP, the contract will not be able to submit any new mods until the First Steps process is complete.
• Active TPRs will remain on GSA Advantage! while the First Steps process is completed. Once a contract moves to FCP, vendors can not submit any new Temporary Price Reductions (TPR) until the baseline modification is approved and published.

Have questions?

Contact the Vendor Support Center at Vendor.Support@gsa.gov