Catalog Management

New Catalog Management System for Schedule Contracts

The FAS Catalog Platform (FCP) replaces the outdated Schedule Input Program (SIP) and provides MAS contractors with an improved system for catalog management. The FCP is a web-based application that modernizes and enhances the user experience for both GSA contractors and employees.

The FCP is currently rolling out to MAS contractors in a phased manner. In FY24, a majority of contractors with Commercial off the Shelf products published to GSA Advantage! will move to the FCP. GSA anticipates expanding the FCP to service catalogs in FY25.

The FCP is an agile software development project, and will continually be enhanced to improve user experience. Visit the Catalog Management playlist to watch videos about current FCP functionality. To access the FCP Public User Guide and FAQ, go to the FCP Help Resources page.

Look forward to these new FCP features:

Access FCP Anywhere, Anytime

The new FCP is built on web-based technology and replaces the Schedule Input Program (SIP) desktop software. This allows contractors and their authorized negotiators to easily access FCP from anywhere, anytime and reduces the risk of data loss because information is saved and stored in the cloud as users work.

FCP Integrates with GSA Advantage! and eMod

This integrated design enables the FCP to auto-populate some common data fields, and also ensures that contractors update catalog details in conjunction with contract modifications. Once the Contracting Officer approves the modification, catalogs will be automatically published to GSA Advantage!. Contractors will no longer have to complete a separate upload to publish changes to GSA Advantage!.

FCP Introduces New Streamlined Product File 

The FCP uses the new Product File, which combines and consolidates the Price Proposal Template (PPT) with information previously captured by SIP for publishing to GSA Advantage!. This simplified approach reduces the number of spreadsheets that contractors must fill out, clarifies which fields GSA requires, and automates data and business rule validations, allowing vendors to create online catalogs with greater efficiency and accuracy. The Product File also prominently features options and accessories (related products) in separate tabs, making it easier for contractors to represent their products and for CO/CSs to review.

Access to Market Research

The FCP automatically provides contractors with a Compliance & Pricing (C&P) report, making the current Price Point Plus Portal (4P) report elements available to contractors ahead of submission to the CS/CO for review. This can assist contractors with pricing strategies, and also enables contractors to address any deficiencies prior to submitting a modification—streamlining the negotiation process.

Moving to the FAS Catalog Platform

Key Transition Dates

MAS contractors who offer Commercial Off the Shelf products on GSA Advantage! can expect to move to FCP in FY24 with the following exceptions:

Contractors will receive 60-day notice via email that their contract is eligible to use the FCP. Upon receiving the notice, contractors must ensure all modifications are closed prior to their FCP eligibility date or they will not be able to proceed on the planned transition date. 

Contractors with Service catalogs can expect to move to the FCP in FY25+. 

Transition Activities

Once GSA identifies a contract as eligible for the FAS Catalog Platform, contractors will have to complete three actions before using the FCP for routine catalog management. 

1. Register for the FAS Catalog Platform. 
         a) Contractors will complete this using their existing FAS ID. 
2. Submit a Seller Profile catalog action. Contractors will access the FCP and submit their:
         a) Shipping & Ordering Information
         b) Contractor Information (POC info)
         c) Dealer & Distributor Information
3. Baseline the full catalog. Contractors will provide an authoritative representation of their entire contract:
         a) The FCP will pre-populate the Product File with current Advantage details
         b) Contractor will address any data integrity or business rule errors
         c) Contractor will address any compliance or Supply Chain Risk Management flags

Note: the Baseline process will require contract level pricing and will cancel any active sale pricing upon publishing to GSA Advantage! Contractors can resubmit sales after the Baseline action is published.

After completing these activities, contractors will be able to use the FCP for routine catalog management. Detailed instructions will be sent to users as their contract is identified for the FCP, including this FCP First Steps video. Notification will come at least 60 days in advance. 

Preparing for FCP

Contractors can prepare now by taking the following steps:

• Ensure Authorized Negotiators are up to date in eMod. 
  • The FCP will use FAS ID to authenticate users, and require that users have the Authorized Negotiator role. To learn more, visit this Interact post about updating Authorized Negotiators.
• Ensure current Shipping & Ordering Information is accurate and up to date with what the GSA Contracting Officer has on file. This includes Minimum Order amount, Shipping Lead Time, and Shipment Method of Payment for CONUS (48 contiguous states) and OCONUS (AK, HI, PR). 
  • Contractors must verify this information in their Seller Profile upon first using FCP. Any discrepancies between what contractors submit on the Seller Profile for GSA Advantage and what is listed with the GSA Contracting Officer in the contract file will prevent efficient approval of this action.
• Ensure product catalogs on GSA Advantage are a complete and accurate representation of what is currently awarded to the contract. 
  • Contractors must submit a Baseline modification in eMod upon first using FCP. The FCP will provide contractors with a copy of their current Advantage catalog as the basis of the Baseline mod.  As such, accurate information on GSA Advantage will make this process more efficient. 

Have questions?

Contact the team at CatalogManagement@gsa.gov.